The organisation operates within the legal sector, providing comprehensive support to its leadership team across multiple locations.
About the role
The Executive & Operations Co-ordinator will report to the Chief Operating Officer and play a vital role in supporting the efficient functioning of the firm's leadership and Sydney office. The position involves coordinating administrative tasks, managing office operations, and providing board support.
Key responsibilities
- Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
- Prepare correspondence, reports, and presentations as required.
- Co-ordinate internal and external meetings and firm-wide engagements.
- Process and reconcile credit card and expense claims for the MD and COO.
- Act as a primary point of contact for Sydney office services and facilities.
- Support the preparation of Board papers and record minutes during meetings.
- Maintain compliance with WHS requirements and assist with training of support staff.
Skills & experience
- Proven experience in an administrative or executive support role, ideally within a skilled services environment.
- Strong capability in managing competing priorities and working autonomously.
- Demonstrated ability to engage effectively with stakeholders at all levels.
- Intermediate/Advanced MS Suite skills; experience with iManage and/or Aderant is highly regarded.
- Willingness to obtain First Aid certification and/or Fire Warden training.
What’s in it for you
- Opportunity to work in a newly created role within a supportive team.
- Engage with senior management and contribute to the firm's operations.
- Develop skills in a dynamic legal environment.
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📌 Executive Operations Coordinator (Sydney)
🏢 People2People UK
📍 Sydney
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