Virtual Assistant‑Operations JobTitle: Virtual Assistant‑Operations

Location:
Remote EmploymentType: Part‑time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.
YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.
However,thisisnotastandaloneclientaccountantrole. Yourfocuswillbe:
- Operationalexecution
- Workflowcoordination
- Systemmanagement
- Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities
- Organise,assign,track,andmonitortasksthroughClickUp.
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.




- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements
- Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
- StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
- Hands-onexperiencewithClickUp(dashboards,workflows,templates)
- ExperiencewithXero,QuickBooksOnlineand/orMYOB
- Systems-orientedmindsetwithrespectforexistingframeworks
- Abilitytooperateindependentlywithoutclosesupervision WhoThisRoleSuits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice. We are looking for a reliable and detail‑oriented individual to assist with day‑to‑day service‑related tasks. This role involves supporting general operations, managing assigned activities, and keeping communication organized. Responsibilities Include:
- Providing virtual assistance and support for various service operations
- Organizing and tracking assigned tasks or follow‑ups
- Supporting team processes and ensuring smooth coordination
- Managing basic documentation and updates
- Communicating promptly via email and tools provided Ideal Candidate:

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