Job Description

About us
/n /n ACS Property Services is a leading national provider of commercial cleaning and /n property services, supporting more than 1,000 client sites across Australia with a /n team of approximately 800 employees. /n /n Since 2007, our growth has been driven by our commitment to being Customer /n Centric, Always Innovating, and working as One Team, One Family. We’re ambitious, /n people-focused and proud to create opportunities for our team to grow with us. /n /n

About the role
/n /n The Executive Assistant & Corporate Services Partner provides proactive, confidential executive support to the Chief Executive Officer while delivering shared coordination and business support across ACS corporate services. /n /n The role is allocated approximately 45% to Executive Assistant responsibilities and 55% to shared corporate services responsibilities. The allocation may flex to meet business priorities, with material changes agreed with the CEO. /n /n This is a hands-on role combining high-quality administration with strategic coordination, analysis, implementation support and process improvement. The position does not replace the accountability or decision-making authority of Finance, People and Culture, Marketing, Operations or other functional leaders. /n /n Hours: Full time /n

Location:
Onsite at level 4, 18 Thomson Street, South Melbourne /n /n Primary Activities: /n /n Executive Assistant support – approximately 45% /n /n
- Proactively manage the CEO’s diary, priorities and meeting schedule, protecting time for strategic and high-value activity. /n
- Triage the CEO’s incoming communications and correspondence; identify urgent matters, draft responses and ensure agreed follow-up. /n
- Prepare agendas, briefing packs,



presentations and supporting information so the CEO is ready for meetings and key decisions. /n
- Coordinate Leadership Team and other executive meetings, record decisions and actions, and follow up owners and due dates. /n
- Coordinate domestic and international travel, itineraries, accommodation, logistics and contingencies within policy and budget. /n
- Manage confidential information, executive expenses, key stakeholder liaison, hospitality and other administrative requirements for the CEO. /n /n Shared corporate-services support – approximately 55% /n /n
- Coordinate cross-functional corporate-services projects, workplans, milestones, risks, communications and status reporting. /n
- Prepare and consolidate leadership reports, board packs, presentations and internal communications using information supplied by accountable leaders. /n
- Maintain the central register of Leadership Team actions, decisions and key corporate-services commitments; escalate overdue or at-risk items. /n
- Review administrative workflows and implement agreed improvements that reduce duplication, improve responsiveness and strengthen consistency. /n
- Coordinate corporate suppliers, office facilities, equipment, records, meetings, events and new-starter logistics in partnership with relevant owners. /n
- Provide shared administrative and coordination support across Finance, People and Culture,



Marketing and Operations based on agreed priorities (including IT and Fleet matters). /n
- Support policy administration, document control and governance processes; functional owners remain accountable for content, approval and compliance. /n
- Undertake research, analysis and special projects as directed by the CEO or agreed with the relevant corporate-services leader. /n
- Office compliance, maintaining compliance registers, coordinating inspections and testing, monitoring corrective actions, contractor documentation, emergency procedures, office inductions and document control. /n /n What you'll bring /n /n
- At least five years’ experience in senior executive support, corporate services, business coordination or a comparable role in a fast-paced environment. /n
- Tertiary Qualifications; Business Admin, Commerce, Project Management preferred /n but not essential. /n
- Demonstrated ability to anticipate executive needs, manage competing priorities and exercise sound judgement with minimal supervision. /n
- Strong project coordination, action tracking, analytical and problem-solving capability, with a record of delivering agreed outcomes. /n
- Excellent written and verbal communication, minute-taking, document preparation and stakeholder-management skills. /n
- Advanced proficiency in Microsoft Outlook, Word, PowerPoint and Excel; confidence learning and improving business systems. /n
- High attention to detail, discretion and integrity when handling sensitive, confidential and commercially important information. /n
- A practical, service-oriented mindset with the confidence to follow up, constructively challenge and escalate when commitments are at risk. /n
- Ability to work collaboratively across functions without confusing coordination responsibilit

📌 Executive Assistant (Melbourne)
🏢 ACS Property Services
📍 Melbourne