Virtual Assistant‑Operations

JobTitle:

Virtual Assistant‑Operations

Location:

Remote

EmploymentType:

Part‑time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

Operationalexecution

Workflowcoordination

Systemmanagement

Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

Organise,assign,track,andmonitortasksthroughClickUp.

Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.

MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.

AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.

Trackactionitemsandensuretasksarefollowedthroughandcompleted.

Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

Monitorscopeadherenceandflaganyout-of-scopework.

Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.





Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-HaveRequirements Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

Hands-onexperiencewithClickUp(dashboards,workflows,templates)

ExperiencewithXero,QuickBooksOnlineand/orMYOB

Systems-orientedmindsetwithrespectforexistingframeworks

Abilitytooperateindependentlywithoutclosesupervision

WhoThisRoleSuits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

We are looking for a reliable and detail‑oriented individual to assist with day‑to‑day service‑related tasks. This role involves supporting general operations, managing assigned activities, and keeping communication organized. Responsibilities Include: Providing virtual assistance and support for various service operations Organizing and tracking assigned tasks or follow‑ups Supporting team processes and ensuring smooth coordination Managing basic documentation and updates Communicating promptly via email and tools provided Ideal Candidate:

#J-18808-Ljbffr

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