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Recruitment Coordinator

Join us at the Australian Museum and help us to achieve our Mission to ignite wonder, inspire debate and drive change.

About the Project

This is a 10-month fixed term role focused on delivering recruitment related projects, including assisting in updating recruitment templates, coordinating multiple recruitment campaigns to ensure recruitment activities are delivered within set timelines.

About the Role

The Recruitment Coordinator provides end-to-end coordination and administrative support across multiple recruitment and onboarding activities at the Australian Museum. Working closely with the Recruitment team, the role coordinates job advertisements, candidate communications, interviews and assessments, pre-employment checks, recruitment documentation and records. This role will also assist the Recruitment team in updating multiple templates used throughout the recruitment lifecycle to ensure the templates are up-to-date with best practice and auditing requirements.
This is a fast-paced role involving multiple recruitment actions with competing and changing deadlines. The Recruitment Coordinator helps keep each process moving, maintains accurate information across systems and records, and promptly escalates identified risks, discrepancies, delays or concerns to the Recruitment Manager or Recruitment Advisor.
The successful candidate is expected to attend the office 5 days per week. Flexible working arrangement is subject to operational needs.

Employment Status:

- Clerk Grade 3/4
- Fixed Term up to 10 months
- Full Time

You will be paid a competitive total remuneration package of $ $98,970- $ $108,372 including an annual salary of $ $87,199- $ $95,482, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.

Click on the following links to begin the journey to find your current career at the AM

- Role Description
- AM Candidate Pack

About you

You are an organised,



proactive and resilient coordinator who can manage competing priorities and deliver accurate work within tight timeframes. You respond flexibly when priorities change, remain calm and focused during high-volume periods, and bring a positive, can-do approach to your work.

You take ownership of your responsibilities, communicate clearly and use sound judgement to recognise when an issue requires escalation. You are attentive to detail, comfortable working collaboratively and committed to providing professional and timely support to candidates, hiring managers and selection panels.
To be eligible for this role at the Australian Museum, you must hold full working rights in Australia and meet all essential requirements listed in the position description.

To be eligible for this role at the Australian Museum, you must hold full working rights in Australia and meet all essential requirements listed in the position description.

Knowledge and Experience

- Demonstrated experience providing administrative or coordination support within a recruitment, HR or related office environment.
- Experience using Microsoft 365 applications and business systems to prepare documentation, maintain accurate records and coordinate administrative activities.
- Understanding of the need to maintain confidentiality and handle sensitive and personal information appropriately.
- Knowledge of Government Sector Employment rules and Public Service Commission recommendations is highly desirable but not essential.

Essential Requirements

- Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in this Role Description

About the Australian Museum

The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations’ culture; and continue to develop world-leading science,



collections, exhibitions and education programs.

The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia’s first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.

Check out our current exhibitions and events here

Perks

Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.

How to Apply

Applicants must submit

1. A one to two page covering letter which address the role descriptions essential requirements, key knowledge and experience.

2. Resume

As part of the online application process, you will be prompted to answer the following targeted questions:

1. Describe your experience supporting an end-to-end recruitment process. What stages were you responsible for, and how did you ensure the process progressed smoothly and any risks, discrepancies or delays were identified and escalated?
(400 words maximum)
2. Describe a time when you coordinated multiple recruitment tasks with competing deadlines. How did you prioritise the work, respond to changing demands and ensure key tasks were completed accurately and on time?
(400 words maximum)

The successful candidate applicant will be subject to national criminal records check.

Contact person: : Nohad Ghibely, Senior HR Service Manager at [email protected] or 0403 162 439

Inclusive and Welcoming

The Australian Museum is committed to building a workforce that reflects the rich diversity of the communities we serve.

We actively encourage applications from First Nations, Aboriginal and Torres Strait Islander peoples; people with disability, including physical, sensory, cognitive, intellectual, neurological, psychosocial, and chronic health conditions, whether visible or hidden; people from culturally and linguistically diverse backgrounds; people of all ages; members of the LGBTQIA+ community; and people from all socioeconomic backgrounds.

If you require adjustments during the recruitment process, please contact the hiring manager or include your requirements in your application. This may include alternative formats, communication support, flexible interviews, accessible locations, or extra assessment time. Any information you share will be kept confidential.

📌 Recruitment Coordinator (Darlinghurst)
🏢 Australian Museum
📍 Darlinghurst