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LGT Wealth Management was formed around a clear and uncompromising vision – to bring global best practice in building institutional quality investment portfolios to Australian clients.
With a shared passion for building an uncompromised business – we created something new from the ground up.A chance to leave behind the things that weren’t working, while enhancing the things that were.Our authentic and personalised client-first commitment.Our entrepreneurial spirit.Our focus in best-in-class advice.And our intimate understanding of the Australian private wealth landscape.
In 2022 we became a part of the LGT Group, who shared our entrepreneurial spirit, long-term approach and private-ownership model.Today, with the global expertise, stability, and capability of LGT behind us, we can work without being reliant on markets or margins, with a singular focus on giving our clients the advice and deep expertise they need for generations to come.
At LGT Wealth Management, we’re focused on delivering exceptional private wealth advice to high net worth and ultra-high net worth clients, with a long-term, generational perspective. As part of the global LGT Group, we combine international expertise with a highly personalised, client-first approach.
We’re looking for a Corporate Receptionist to be the face of our Melbourne office—someone who takes pride in creating a seamless, professional, and welcoming experience for clients and visitors. This is more than a traditional reception role; it’s an opportunity to play a key part in how clients experience our business every day.
Key Responsibilities
You’ll play a central role in ensuring the smooth day-to-day running of the office and front-of-house experience, including:
Acting as the first point of contact for clients and visitors, delivering a warm and professional welcome
Managing incoming calls and enquiries with efficiency and care
Coordinating and booking meeting rooms , video conferences, and client appointments
Supporting the Executive Leadership Team and wider business with administrative tasks
Assisting with the coordination of client events and functions
Managing office supplies, mail, and general facilities requests
Supporting expense reconciliation processes and administrative reporting
Overseeing front-of-house presentation, ensuring reception and client areas are always immaculate
Providing occasional support across kitchen, catering, and hospitality services when required
Assisting with broader facilities coordination , including office upkeep and vendor management
About you
You’re someone who thrives in a fast-paced, corporate environment and enjoys being at the heart of the business. You take ownership, anticipate needs, and consistently deliver a high level of service.
Experience in a corporate reception or front-of-house role
Strong communication skills with a polished and professional manner
A proactive, organised approach with strong attention to detail
The ability to prioritise and adapt in a dynamic environment
A team player who is happy to step in and support where needed
Confidence using Microsoft Office (Word, Excel)
A natural ability to build rapport and create positive client experiences
Why you’ll love the role
Be the face of a premium, client-focused organisation with a strong reputation in the market
Work within a collaborative, high-performing team that values professionalism and support
Gain exposure to a broad range of business functions , from client services to events and facilities
LGT Wealth Management is committed to the ongoing development of their employees. Your development will be managed and tailored to your role and future career path.
LGT Wealth Management is an equal opportunity employer committed to embracing a diverse and inclusive work environment. We aim to attract and retain the best people regardless of their gender, marital/parental status, ethnic origin, nationality, age, background, disability, sexual orientation and gender identity.
3001 Melbourne Rezonate Recruitment - Manual
Posted 3 days ago
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Job Description
We’re recruiting a Corporate Secretary for a Melbourne-based role supporting corporate compliance, client administration and the day-to-day coordination of an accounting practice.
From maintaining company records and coordinating ASIC requirements to supporting client onboarding and entity establishments, you’ll help keep important processes organised, accurate and on track.
About the role
You’ll work across corporate secretarial and administrative responsibilities, liaising with clients and internal teams to manage documentation, maintain records and meet deadlines.
This is a varied position suited to someone who understands accounting practice administration and enjoys taking ownership of detailed work.
Your responsibilities will include:
Client administration and records
- Maintaining accurate client information in APS and Virtual Cabinet.
- Coordinating client onboarding and managing associated documentation.
- Handling scanning, filing and archiving.
- Preparing and coordinating client correspondence and invoicing.
Corporate secretarial and compliance support
- Managing corporate records and compliance workflows through CAS360.
- Coordinating ASIC compliance requirements, company statements and related documentation.
- Supporting superannuation administration and ATO lodgements.
- Tracking deadlines and following up on outstanding information and signatures.
Entity establishments and tax administration
- Coordinating company and trust establishments and associated documentation.
- Organising trust deed updates.
- Preparing and coordinating ATO registrations and ABN and TFN applications.
- Assisting with ATO payment arrangements.
- Collating and coordinating tax planning packages under the direction of the accounting team.
About you
You’re organised, thorough and comfortable managing several deadlines at once. You understand the importance of accurate records and clear communication, and you follow tasks through to completion.
You’ll bring:
- Experience in corporate secretarial or accounting practice administration.
- Familiarity with ASIC requirements, corporate records and ATO administrative processes.
- Experience using CAS360, with knowledge of APS and Virtual Cabinet highly regarded.
- Strong attention to detail when preparing documents and maintaining databases.
- Professional communication skills and confidence liaising with clients.
- The ability to prioritise work and manage time-sensitive tasks.
- Discretion when handling confidential client and business information.
Why consider this role?
This opportunity offers variety across corporate secretarial work, client support and practice administration. You’ll use your systems knowledge and organisational skills to support clients through important business and compliance processes.
Interested? Let’s talk.
Apply with your CV or email for a confidential conversation about the role.
Rezonate Recruitment welcomes applications from people of all backgrounds. If you need any adjustments during the recruitment process, please let us know.
We’re partnering with a global boutique professional services brand in Melbourne CBD to recruit an experienced Corporate Secretary for an immediate-start temporary contract.
Previous experience working within a professional services environment is essential. This opportunity would suit an experienced Corporate Secretary or Company Secretary looking for a temporary opportunity where they can take ownership and contribute within a professional and collaborative environment.
The Role
- Provide corporate secretarial and governance support across the business
- Coordinate corporate records, documentation and statutory requirements
- Assist with ASIC and company administration processes
- Prepare and maintain corporate documentation and registers
- Support senior stakeholders with corporate governance matters
- Coordinate meetings, agendas, minutes and follow-up actions as required
- Manage confidential and sensitive information with a high level of discretion
- Identify opportunities to improve processes, efficiency and governance practices
About You
- Previous experience within professional services is essential
- Previous experience in a Corporate Secretary / Company Secretary role
- Strong understanding of corporate governance and statutory requirements
- Highly organised with excellent attention to detail
- Robust communication and stakeholder management skills
- Proactive, solutions-focused and confident working autonomously
- Professional and confident working with senior stakeholders
- Strong written communication and documentation skills
- Comfortable handling confidential and sensitive information
Why Join?
- Work with a global boutique professional services brand
- Immediate start temporary contract
- Opportunity to take ownership and make an impact across the business
- Be part of a growing organisation with an international presence
Ready to take on your next temporary opportunity? Apply now with your CV, or contact Nicole at MAYDAY Recruitment for more information.
We have ambitious goals for how we work, how we impact our surroundings and how we treat our people. It’s you that makes the difference to making amazing places, and we believe everyone can influence change for the better.
” Connecting People and Places to Make the World Work Better”.
We have an exciting opportunity to facilitate an exceptional and engaging workplace experience for our employees, internal and external clients, and their visitors at our banking client's Melbourne site, as a Workplace Concierge, on Full Time basis.
This challenging and exciting role will have you serve as the primary contact for client facing workspaces and internal events, and helping our clients achieve their purpose.
In addition, the role will be responsible for delivering the unexpected, making each encounter enjoyable, exciting and personal. As an ambassador for brand principles, culture and values, this role is perfect for someone who embraces an ethos of outstanding service and keeps it at the heart of everything they do.
From leading site tours elaborating on the ins and outs of the workplace and by ensuring the workplace and event spaces functions optimally, a comfortable and productive environment where events and initiatives are managed and delivered seamlessly will flourish. This includes banquet operations/AV setup, monitoring the service delivery of soft services such as cleaning and plant maintenance, managing workplace locker allocation, End of Trip locker allocation, car park allocation and auditing of the same.
The Position:
- Banquet operations/AV setup
- Provide a friendly and engaging welcoming experience and Customer service, meeting all client expectations and acting as the face of our customer brand.
- Represent ISS as a professional, responsive and committed partner to the success and continuous improvement of the contract.
- Understand the safety cultures: E.g.: Maintain a Zero Harm Culture / Hazard identification / Near Miss and Incident Reporting / Client-specific safety systems and requirements.
- Proactive and predictive service delivery and excellence
- Ensure meeting rooms are reset and stocked and resolve any equipment issues promptly
- Maintain the assigned commercial site/floors as the corporate showcase to all visitors
- Ensure all relevant process documents, procedures and listings are accurate and up to date.
- Follow end-to-end journey in relation to cleaning and reactive maintenance work orders raised.
- Support, promote and drive engagement to client events and activations.
- Support and nurture the online community, delivering experiences that are network-based, accessible and inclusive.
- Ensure all relevant mailboxes are monitored and managed.
- Site Tour facilitation and attention to details
- Consider sustainability and cost savings in all decision-making
- Competitive remuneration package on offer!
- Company laptop and mobile provided
- Join an inclusive workplace that values diversity and promotes equal opportunities for all employees
- At ISS we prioritise employee and workplace safety. We strive to continually maintain a safe working environment for all of our employees
- We value and support your growth and development. Ongoing training provided via our internal Learning Management System
- Internal promotions and opportunities within our global organisation
- Access to staff discounts with a variety of companies including insuranceand childcare
- Strong experience in hospitality or customer service role with outstanding track record of delivering exceptional customer experiences
- Demonstrated ability managing stakeholder relationships
- Excellent personal presentation, with well-developed verbal & written communication skills
- Proficient in Microsoft Office suite
- Sound time management skills, self-motivated, organised, and have the ability to work unsupervised
- Solution focused team player
- Able to provide a clear police check dated in the last 12 months and other compliance requirements
To apply for this role please click on the 'apply' link and complete the online application.
ISS is passionate about creating a culture that values inclusion and diversity, where all our people are treated fairly and respectfully. We encourage applications from Aboriginal and Torres Strait Islander peoples, Veterans, people with a disability, people from different cultural backgrounds and lesbian, gay, bisexual, transgender, intersex, queer and asexual (LGBTIQA+) people.
We are an ethical employer, recognised by the industry for paying fairly and ensuring a safe working environment for all our staff. Read more about ISS in Australia and New Zealand on our website.
Corporate Secretarial & Database Officer
Posted 3 days ago
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Job Description
POSITION DESCRIPTION
Position: Corporate Secretarial and Database Officer
Location: NP Office
Employment type: Part time, ongoing
Reports to: Practice Manager
Direct Reports: Nil
Performance review period 6 monthly
POSITION DESCRIPTION
Position: Corporate Secretarial and Database Officer Location: NP Office Employment type: Part time, ongoing Reports to: Practice Manager Direct Reports: Nil Performance review period 6 monthly About the company: Nicholson Partners is a boutique accounting and advisory firm based in Thornbury. We provide solutions for all our clients business, taxation and financial needs and is committed to
undertaking continuous training to keep abreast of developments in our profession. We provide personalised approach, long-standing client relationships, and strong reputation within the SME market. With a collaborative team culture and a focus on quality over volume, the firm prides itself on delivering practical, value-driven advice to a loyal client base across a range of
industries. Purpose of the role: This corporate secretarial and database officer is responsible for assisting clients in the maintenance of their corporate compliance and regulation. The corporate secretarial and database officer will be the primarily person responsible for the maintenance of the database. The role will also assist as a backup the administration assistant. Key Areas of Responsibility Area Description Corporate Compliance
- Maintain the Corporate Register
- Process
- Company incorporation
- Establishment of trusts C SMSFs
- Ordering trust deeds
- Business name registrations and renewals
- Company deregistration
- ASIC compliance, annual statements and changes
- Management of Now Infinity
- Maintain a schedule of deadlines
Database management
- Accurate and complete onboarding of new clients
- Timely and accurate updates to client information
- Timely and accurate updating of new entities for existing clients
- Maintain structure diagrams for client groups
- Accurate and complete offboarding of clients
- Keep client data up to date (change of address etc)
- General database maintenance
- Work with Practice Manager to keep database up to date and accurate
ATO
- Monthly IAS (individual), send Client payment slip
- Check Notice of Assessment on returned lodgements
- Maintain a schedule of lodgement deadlines
- Liaise with the Australia Taxation Office (ATO)
regarding client accounts, lodgements, outstanding tax liabilities etc Client management
- Assistance with the mailout of
- Newsletters
- FBT
- Trust distributions
- General updates and ad hoc communications
- Preparation and sending out of the annual Engagement Letter to clients
- Continually build and nurture client and potential
client relationships Training and Development
- Attend all scheduled training
- Have good knowledge of the firm’s systems and processes and be able to identify the appropriate
resources to apply them Leadership and teamwork
- Work as an effective team member, sharing information and providing peers with assistance
- Communicate effectively with all staff members,
clients and management Reception and Office (backup only)
- Answer phones/emails in a professional manner
- Taking messages accurately and ensure they are passed on in a timely manner
- Prepare and process correspondence
Meetings (backup only)
- Set up Client meetings in the calendar
- Greet Clients and offer refreshments
Targets - Accurately complete timesheet daily
Qualifications: - Certificate in Office Administration, or equivalent Skills:
- Understanding of MS Office
- Strong communication and relationship management skills
- Attention to detail
Experience - Minimum 3 years experience in professional office
Essence Hotels & Apartments is a part of Australia’s leading student accommodation provider, UniLodge. Our property management platform is shaped from over 25 years as specialists in student accommodation & rentals and is growing within the conferencing and events space. We’re the ideal choice for medical stays, business, or leisure.
We are ambitious, progressive, and passionate about our mission. Across our workforce we have built an enviable culture oftrust,engagement,collaboration , andfun . Our residents come from diverse backgrounds, and we want our teams to reflect this.
Our people are our greatest asset, and we go the extra mile to invest in you and make your career as rewarding as possible. We offer a range of employee benefits covering multifaceted learning and development programs, career progression, rewards & recognition, mental health & wellbeing programs, Employee Assistance Program (EAP), and the list goes on.
The Role
Attitude is everything in this position. We are looking for reliable team players with a can-do attitude. Your engaging and bubbly personality along with your exceptional communication skills will contribute to enhancing the overall guest experience from check-in through to check-out.You will be okay with working in a changing environment, and will have the ability to remain calm, efficient and organised during peak periods. Solid admin and computer skills are also essential in this role.
Duties & Responsibilities
This role is a unique mix of front office reception, property management, and customer service and will give you a great opportunity to learn new skills in a supported learning environment. As the Front Office Receptionist, your responsibilities will include but not be limited to:
- Operate the day-to-day front desk reception.
- Assist all prospective residents and visitors in the most efficient and professional manner
- Customer service experience in the accommodation industry
- Experience in a University environment (highly regarded)
- Prior knowledge of RMS is an advantage
- Be culturally aware/competent and understanding towards different cultures
15th October, 2026
Essence Hotels & Apartments is a part of Australia’s leading student accommodation provider, UniLodge. Our property management platform is shaped from over 25 years as specialists in student accommodation & rentals and is growing within the conferencing and events space. We’re the ideal choice for medical stays, business, or leisure.
We are ambitious, progressive, and passionate about our mission. Across our workforce we have built an enviable culture oftrust,engagement,collaboration , andfun . Our residents come from diverse backgrounds, and we want our teams to reflect this.
Our people are our greatest asset, and we go the extra mile to invest in you and make your career as rewarding as possible. We offer a range of employee benefits covering multifaceted learning and development programs, career progression, rewards & recognition, mental health & wellbeing programs, Employee Assistance Program (EAP), and the list goes on.
The Role
Attitude is everything in this position. We are looking for reliable team players with a can-do attitude. Your engaging and bubbly personality along with your exceptional communication skills will contribute to enhancing the overall guest experience from check-in through to check-out.You will be okay with working in a changing environment, and will have the ability to remain calm, efficient and organised during peak periods. Solid admin and computer skills are also essential in this role.
Duties & Responsibilities
This role is a unique mix of front office reception, property management, and customer service and will give you a great opportunity to learn new skills in a supported learning environment. As the Front Office Receptionist, your responsibilities will include but not be limited to:
- Operate the day-to-day front desk reception.
- Assist all prospective residents and visitors in the most efficient and skilled manner
- Customer service experience in the accommodation industry
- Experience in a University environment (highly regarded)
- Prior knowledge of RMS is an advantage
- Be culturally aware/competent and understanding towards different cultures
Our mandatory requirements include:
- Valid Working Rights in Australia and New Zealand
- National Police Check
- Working with Children Check (VIC)
- Valid RSA
- Submit Your Application
If you’re interested in working with us, please submit your application as soon as possible - outlining all the amazing qualities and skills you can bring to our team.
UniLodge Living Group, and our brands, is committed to providing a safe, respectful, and inclusive workplace. As part of our recruitment process, we require all candidates to declare any history of being investigated for or engaging in gender-based violence. This approach aligns with our dedication to upholding the highest standards of integrity and accountability within our organisation and meets the requirements of the National Higher Education Code to Prevent and Respond to Gender-based Violence
Our organisation is proud to be an equal opportunity employer. We embrace diversity and are dedicated to fostering an inclusive environment where every individual’s unique experiences and contributions are valued. If you’re interested in joining us, we welcome your application.
We are seeking a dedicated Receptionist or Administrative Assistant to join our Auburn Health team in Bundoora, Victoria. This permanent, full-time role is essential for ensuring smooth daily operations and providing exceptional support to our staff and clients. The ideal candidate will possess strong organisational skills and a friendly demeanour, contributing to a positive workplace environment.
Responsibilities:
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming calls and emails, directing them to the appropriate personnel.
- Maintain and organise office files and records, ensuring easy access to information.
- Schedule appointments and manage calendars for team members.
- Assist with administrative tasks such as data entry, document preparation, and report generation.
- Coordinate office supplies and inventory, ensuring adequate stock levels.
- Support the team with various projects and tasks as required.
Qualifications:
- High school diploma or equivalent; additional qualifications in administration or related fields are advantageous.
- Proven experience in a receptionist or administrative role, preferably in a similar industry.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
- Excellent organisational skills with the ability to multitask and prioritise effectively.
- A friendly and professional attitude, with a strong customer service focus.
About the latest Corporate receptionist Jobsin Melbourne !
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Location
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3067 Abbotsford MainStay Suites
Posted 3 days ago
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Job Description
Join our Team!
Front Office Receptionist – Casual Role
MainStay Suites Abbotsford
Are you customer service-oriented with a passion for creating exceptional guest experiences?
MainStay Suites Abbotsford is seeking a talented Front Office Receptionist to be the welcoming face of our brand.
Located at the Eastern end of Victoria Street in Abbotsford, MainStay Suites Abbotsford features 93 residences, comprising serviced apartments with studio, one, two-bedroom and three-bedroom layouts, the majority enjoying private balconies.
Our extended stay government and corporate travellers keep us busy! This casual role is ideal for a hospitality/hotel professional or office administrator. Join us in creating memorable experiences for our guests (or ‘Residents’ as we call them) while gaining valuable accommodation industry experience and the potential for future growth within our organisation.
Key Responsibilities:
- Greet and assist Residents in a friendly and professional manner;
- Handle check-ins, check-outs, and reservations with precision and efficiency;
- Manage phone calls, inquiries, and correspondence to ensure top-tier communication standards;
- Coordinate with other departments to ensure seamless guest services.
Ideal experience you bring:
- Previous experience in a hotel front desk or reception role
- Effective communication and people skills
- Proficiency in MS Office and hotel management software
- Ability to multitask and thrive in a dynamic environment.
- Reliable, willing to work weekends and public holidays as required
What We Offer:
· A supportive and collaborative work environment
· Opportunities for growth and career advancement within our organisation
· Full on-the-job training
· Uniform and equipment as needed.
If you are ready to be a part of our dedicated team and contribute to our commitment to excellence, we invite you to apply for the position at MainStay Suites Abbotsford today!
Wesley College Melbourne, a school of the Uniting Church, established in 1866, is one of Australia's leading and most respected co-educational independent schools. With an enrolment of 3,400 students from ECLC to Year 12, it comprises three metropolitan campuses in Melbourne, at St Kilda Road, Glen Waverley and Elsternwick, outdoor education sites at Chum Creek, Mallana and Lochend, and a Year 9 residential campus at Clunes.
Applications are invited for the position of Administrative Assistant, Middle School at our Glen Waverley Campus. This is a full-time temporary leave position commencing in Term 4, 2026 (start date negotiable ) until 2 July 2027.
This varied role combines morning duties in the Middle School Office with afternoon duties at Main Reception, requiring excellent IT skills; experience with Class Solver, Paperly, SchoolBox and Synergetic is highly regarded.
Applications will be considered as they are received, and interviews may commence prior to the application close date.
Wesley College is a child safe employer and is committed to the welfare of children and their protection. All potential employees and volunteers will be required to comply with the School's Child Safe Policy and Code of Conduct. Applicants will be required to undergo police and background checks in accordance with this policy.
Ibis Melbourne Hotel & Apartments is looking for a Part Time Hotel Receptionist to join this ever thriving and exciting environment!Ibis Melbourne Hotel & Apartments is a 250 room Hotel including Apartments with a lively Restaurant and three Conference spaces located near the vibrant Melbourne CBD and Queen Victoria Markets.
Job Description
- Take initiative to ensure that interactions with our guests (internal or external) are positive, productive, professional and in keeping with the principles of Heartist
- Support and value the contributions of all team members, creating trust and empowering our people
- Treat guests and team members from all cultural groups with respect, sensitivity and transparency.
- Be an advocate of ALL: Accor’s loyalty program to non members
- Checking guests in and out Maintaining accurate guest accounts
- Taking bookings, providing helpful information & entering reservations
- Answering guests queries in a timely and productive manner.
- Addressing guest requests and handling guest complaints in a positive manner.
- Liaise with inter departments to assist guest and advise of room moves
Qualifications
- Previous hotelfront office reception experience preferable
- Professional telephone manner and exceptional customer service skills
- Excellent communication, interpersonal and time management skills
- A friendly and positive can-do attitude who enjoys working in a team
Additional Information
What is in it for you:
- ALL Heartist, Employee benefit card, offering discounted rates in Accor worldwide on Accommodation andFood & Beverage,
- Become a Heartist and work in an environment where we encourage you to bring your real self to work, unleash your creativity and have fun.
- Receive personalized job recommendations.
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📌 Premium Corporate Receptionist – Melbourne
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