Could you be the person who helps keep our Melbourne Studio humming?

Want an admin role where you’re not just sitting on the sidelines, but genuinely part of the team from day one?

At Guymer Bailey Architects (GB-A), our core values are CARE, COLLABORATE and CREATE, and we’re looking for an Administration Assistant who can help us bring those values to life every day.

We’re an Architecture, Interior Design and Landscape Architecture practice based in Camberwell, and we’re looking for a friendly, organised and proactive person to join our creative team and help keep the day-to-day operations of our busy Melbourne Studio running smoothly.

This is a varied role with a strong focus on studio operations, people and culture, and Work Health and Safety (WHS). You’ll be the welcoming face of the Studio, a go-to person for our team and an important part of creating a workplace where people feel supported, safe and connected.

We’re looking for a friendly and approachable Administration Assistant with exceptional communication and internal and external service skills, who is calm under pressure, can multitask efficiently and has outstanding attention to detail. Excellent time management skills and the ability to prioritise tasks are essential.

This is an ongoing, permanent part-time, in-person role and a great opportunity to join our successful team of professionals who are dedicated to providing a high-quality service to our clients. On-the-job training will be provided.

If you’re naturally helpful, great with people, brilliant at keeping track of the details and secretly enjoy the satisfaction of having everything organised, we’d love to hear from you.

THE ROLE

No two days will be exactly the same, so you’ll need to enjoy variety.

You’ll work both autonomously and as part of a cooperative team in a fast-paced creative environment. You'll need to be flexible, comfortable balancing multiple priorities and happy jumping between people, systems, events, WHS, studio operations and the occasional coffee machine!

Your duties will include, but aren't limited to:

- General administration and reception duties, including answering phone calls and emails, managing incoming and outgoing mail, supporting staff and managing office and communal kitchen supplies.

- Being the face of the Studio and first point of contact for visitors.

- Operating and maintaining office equipment including the photocopier/scanner, coffee machine and phone system.

- Assisting in the coordination and completion of staff timesheets, the staff work-from-home/in-office calendar, WHS annual presentations, WHS equipment and registers.

- Communicating with team members, including answering administrative questions, to help ensure the experience of all staff is positive.

- Helping facilitate internal and external events through planning, communication and execution.

- Working together on Studio and Cross Studio Culture planning.





- Being part of the Melbourne Studio WHS team and minuting Cross Studio WHS meetings.

- Ensuring WHS registers, databases, legislation, training certificates, onboarding/offboarding and similar process-related documentation and safety objectives are kept relevant and up to date.

- Assisting with recent employee onboarding and offboarding administration and WHS inductions.

- Booking and tracking staff training and licensing, including maintaining databases of certificates of attainment.

- Booking staff travel and accomodation.

- Helping maintain a safe, clean and tidy workspace, including ensuring common areas, meeting rooms and boardrooms are kept presentable.

And then there are the weekly rituals...

Keeping a Studio humming also takes some behind-the-scenes magic. Weekly tasks include:

- keeping the coffee machine in pristine condition, including descaling and weekly cleaning,

- watering our office plants,

- stocking the drinks fridges,

- checking the mailbox,

- being responsible for the GB-A inbox,

- emptying confidential documentation bins, and
- organising weekly office orders, including groceries and office supplies.

If a well-stocked fridge, a thriving office plant and a beautifully clean coffee machine bring you a small amount of joy, we may have found our person.

EXPERIENCE & COMPETENCIES

Ideally, you'll bring:

- A minimum of one to two years' experience working in a similar office-based administration role - full training will be provided.

- Experience with Microsoft applications, primarily Outlook, Teams, Word, Lists, OneNote and Excel.

- Reception experience, including phones and greeting clients and suppliers.

- Good computer and technical skills. Experience with phone systems is desirable.

- Basic knowledge of Xero and Workflow Max is desirable; however, training will be provided.

YOU'LL BE A GREAT FIT IF YOU...

- Have excellent verbal and written communication skills.

- Have sharp attention to detail.

- Bring a helpful and positive attitude.

- Have excellent people skills and the ability to work well within a team.

- Have a positive and professional manner and a good work ethic: committed, driven, willing to take ownership and able to deliver.

- Are highly adaptable, have a solutions-based mindset and can make decisions accordingly.

- Learn quickly, are highly organised, can multitask and work efficiently.

- Can work well under pressure, with excellent time management skills and the ability to prioritise tasks during busy times.

- Are reliable, dedicated and honest in your work.

- Enjoy working independently,



show a high level of initiative and are willing to follow specific instructions when necessary.

- Are well presented and confident.

- Have current rights to work in Australia.

WORK TYPE, HOURS & STARTING DETAILS

When?

Applications close Wednesday 18 November 2026.

We’re looking to interview candidates during the week starting 16 November 2026 in order to secure a crossover period where our new Administration Assistant can shadow our current Administration Assistant.

Flexibly, our preferred start date is Monday 23 November 2026.

Who?

Let’s talk.

For this role, we’re hoping to find someone for three to four days a week. However, for us, finding the right person matters.

We know that tailoring work hours to your needs can help us find the right person for this pivotal role, so if this sounds like you, we’d still love to hear from you.

BENEFITS & REMUNERATION

- Be part of a friendly, supportive team.

- Enjoy interesting, varied work.

- Family-friendly business.

- Excellent staff culture.

- Generous training budget.

- Industry-leading Gender Equity Policy.

- Work/life balance with no weekend work.

- A safe, professional and inclusive work environment.

- A salary in accordance with the relevant Award will be provided to the successful applicant.

HOW TO APPLY

Please send us your resume and cover letter before Wednesday 18 November 2026.

And here's one request from us:

Show us you're applying for THIS position, not just ANY position!

In your cover letter, tell us a little about yourself and outline how you would help us maintain and strengthen our three core values: CARE, COLLABORATE and CREATE.

It is essential that your cover letter includes:

- Your workday availability, work hours and available start date, with Monday 23 November 2026 preferred.

- Details of any upcoming leave you anticipate.

- Why you want to work with us.

- What makes you an ideal candidate for the role.

- How your experience and qualifications would contribute towards your success in the role.

- Details of your current working rights in Australia.

- Details of at least two verbal professional references, with additional written references also welcome.

ONE LAST THING...

You don’t need to arrive knowing absolutely everything. On-the-job training will be provided.

What matters to us is finding someone who is friendly, organised, adaptable, proactive and genuinely enjoys helping people.

If you like being the person who knows what’s happening, keeps things moving, notices when something needs doing and makes everyone’s working day that little bit easier, you might be exactly who we’re looking for.

Guymer Bailey is an equal opportunity employer. Please advise us if specific support is required during the interview process.

We celebrate diversity and are committed to creating an inclusive environment for all employees and making space in all interactions for people to be themselves.

Sound like your kind of Studio? We’d love to hear from you.

https://gb-a.au/

📌 Administration Assistant (Camberwell)
🏢 Guymer Bailey Architects
📍 Camberwell