Office & Business Support Coordinator/n

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/nWe are seeking a highly organised, proactive and commercially minded Office & Business Support Coordinator to join our client. This is an excellent opportunity for someone with strong administration, accounts and financial support skills who thrives in a fast-paced corporate workplace and takes pride in delivering efficient business operations./n

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/n The successful candidate will play a key role in supporting the day-to-day financial and administrative functions of the business, with a particular focus on accounts payable, invoice processing, purchase orders, expense reconciliation, financial record-keeping and supplier coordination./n

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/n As a central point of contact for the office, you will combine strong financial administration capabilities with executive support, front-of-house coordination and general business operations, ensuring the smooth and professional running of the organisation./n

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Accounts, Finance & Financial Administration/n /n

- Manage day-to-day accounts administration, including processing supplier invoices, purchase orders, receipts and payment requests.

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- Coordinate accounts payable activities, ensuring invoices are accurately coded, approved and processed within required payment timeframes.

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- Reconcile supplier statements, credit card transactions, staff expenses and general business expenditure.

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- Maintain accurate financial records, accounts documentation and supporting records for audit and reporting purposes.

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- Assist with monitoring business and office budgets, tracking expenditure and identifying discrepancies or outstanding payments.

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- Liaise with suppliers,



external accountants and finance teams regarding invoices, payments, account queries and reconciliations.

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- Support month-end processes, financial reporting and general bookkeeping administration.

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- Ensure financial transactions and administrative processes are completed accurately, efficiently and in accordance with company procedures.

/n Office Coordination/n /n

- Welcome visitors, clients and business partners, providing a professional and positive first point of contact.

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- Manage incoming calls, emails and general enquiries with efficiency and professionalism.

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- Oversee the day-to-day coordination of the office, ensuring meeting rooms, supplies, equipment and facilities are maintained.

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- Coordinate office purchasing, supplier relationships and general operational requirements.

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- Maintain an organised, welcoming and professional workplace environment.

/n Executive & Business Administration Support/n /n

- Provide comprehensive administrative support to the General Manager, including diary management, meeting coordination, correspondence and document preparation.

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- Assist with preparing reports, spreadsheets, financial summaries and business documentation.

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- Coordinate company events, internal meetings, training sessions and associated logistics.

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- Manage training administration, including scheduling, venue bookings,



registrations and record-keeping.

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- Provide broader operational and administrative support across the business as required.

/n What You'll Need/n /n

- Minimum two years' experience in accounts administration, finance support, business operations or an administrative role within a corporate or consulting environment.

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- Demonstrated experience in accounts payable, invoice processing, purchase orders, expense reconciliation and financial record management.

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- Strong understanding of general accounts administration and financial processes, including supplier payments and account reconciliations.

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- Experience using accounting software, financial systems and Microsoft Office, particularly Excel.

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- High level of accuracy and attention to detail when handling financial information, invoices and business records.

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- Confidence communicating with suppliers, accountants, internal finance teams and senior management.

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- Strong organisational and time-management skills, with the ability to manage competing priorities and financial deadlines.

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- A proactive, solutions-focused approach and the ability to work autonomously while contributing positively to a team.

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- Excellent written and verbal communication skills and a professional, approachable manner.

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Ready to take the next step in your career?/n

/n If you're organised, proactive and confident across accounts, invoicing, financial administration and business support, we'd love to hear from you./n

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Apply today and submit your resume along with a cover letter outlining your relevant experience and skills.

📌 Administrator (Darwin)
🏢 www.foundationrec.com.au JobAdder
📍 Darwin