Agency Department of Trade, Business and Work unit Business and Regions Executive

Asian Relations

Job title Executive Assistant Designation Administrative Officer 4

Job type Fulltime Duration Ongoing commencing 11/01/2027

Salary $79,664-$90,824 Location Darwin

Position number 5477 RTF 360934 Closing 23/11/2026

Contact officer Catherine Dawson on 08 8999 7891 or [email protected]

About the agency https://business.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=360934

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and Ministerial Liaison support.

Context statement The Business and Regions division has offices located across the Northern Territory and works closely with businesses, industry,

regional communities,



and government stakeholders. This position provides executive support to the General Manager and plays a key coordination role across the division. The role is responsible for managing complex administrative and travel arrangements associated with frequent remote and regional travel, while maintaining effective communication and coordination across multiple locations.

The position may also provide support to other business areas within the division, including licensing and migration functions, to meet operational priorities and service delivery requirements.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

- Providing high level secretarial support including minute taking and logistical support to working groups, committees, and

events/functions.
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,

scheduling meetings, and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring

effective and efficient workflows within the unit




- Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card

transactions
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

1. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within

the agency, the Minister’s office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.
1. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a

willingness to adopt new technology.
1. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally)

with a diverse group of stakeholders and build positive working relationships with other executives and staff.
1. Prior experience operating in a fast-paced setting with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.
1. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.

Further information Please refer to the Capability Leadership Framework Level 4 and visit our website at business.nt.gov.au

📌 Executive Assistant (Darwin)
🏢 NT Government - Department of Trade, Business and Asian Relations
📍 Darwin