This is a temp to perm opportunity with an immediate start, giving you the chance to settle into the role and get to know the team before moving into a permanent position. It is an excellent opportunity to secure a rewarding role with a highly regarded organisation before the end of the year, and begin 2027 well established in your new position.

About the Company

Our client is a large professional services organisation in southern Sydney CBD with a reputation that speaks for itself. Ask around and you will hear the same thing: it is a great place to work. It is busy, but in a good way. Things are well run, people are kind and nobody thinks panic is a productivity tool.

About the Role

As Executive Assistant to the COO, you will be their trusted right hand and keep the executive office running smoothly. You will also guide a small support team, so this is a great next step for an EA who enjoys bringing out the best in others. Key responsibilities include:

- Managing the COO’s diary, inbox and travel, prioritising what matters most
- Preparing agendas, papers and minutes for senior meetings, and following up on actions
- Drafting and sending communications on behalf of the COO and the leadership team
- Pulling together reports, presentations and updates for the COO and senior leaders
- Acting as the first point of contact for the COO’s office, managing requests and correspondence




- Coordinating meetings and scheduling across the senior leadership team
- Managing expenses, purchase orders and records accurately and in line with company policy
- Supervising and supporting a small administration team, ensuring a consistent standard of support across the business
- Improving processes, templates and systems to keep things consistent and efficient
- Building strong relationships with executives, fellow EAs and external stakeholders

About You

- Senior EA experience supporting a C suite executive
- Experience supervising, mentoring or guiding other team members
- Strong written communication skills, with experience drafting and sending internal communications
- Confidence pulling together transparent, accurate reports and presentations
- A consistent, detail focused approach and pride in high quality work
- The ability to juggle competing priorities and handle confidential matters with discretion
- Strong Microsoft 365 skills, particularly PowerPoint and Excel
- A calm, organised and solutions focused approach, with high integrity
- Available immediately or at short notice

Sound like you? Don’t wait until next year. Click “Apply” to send through your CV, or contact Jess, Head of Business Support at Capstone Recruitment, at [email protected] for a confidential chat.

Interviews are happening now, so get in touch quickly.

📌 Executive Assistant to COO (Sydney)
🏢 Capstone Recruitment
📍 Sydney