Finance Officer - Administration

Full-Time or Part-Time Opportunity (Minimum 30 Hours per Week)

About Us

John Curtin Aged Care is a community-focused, not-for-profit aged care facility committed to delivering compassionate, person-centred care in a warm and supportive environment.

Located in the heart of Creswick, our 65-bed facility includes our Peacock Wing, a specialised 18-bed Memory Care Unit, where we support residents living with dementia with dignity, respect and understanding.

At John Curtin Aged Care, we recognise that delivering quality care relies on a strong and dedicated team working behind the scenes. Our Finance team plays an important role in supporting the financial sustainability, accountability and effective operation of our organisation, ensuring we can continue to provide high-quality care to our residents.

What We Are Looking For

We are seeking an experienced, organised and detail-oriented Finance Officer to join our team and provide support to the existing Finance Officer in the day-to-day financial operations of the organisation.

This role is ideal for someone with proven experience in a similar position who can confidently assist with payroll, accounts payable, accounts receivable, banking, reconciliations and general finance administration, ensuring tasks are completed accurately and on time.

The successful candidate will be a collaborative team player who enjoys working in a varied finance environment, has strong attention to detail, and takes pride in delivering professional and responsive support to residents, families, staff and external stakeholders.

About the Role The Finance Officer is responsible for supporting the day-to-day financial operations of our residential aged care facility and associated services, ensuring financial transactions and records are processed accurately, efficiently and in a timely manner.

Working closely with JCAC's Finance Officer and the organisation's external Accountant, you will assist with a broad range of finance functions, including accounts payable, accounts receivable, payroll support, banking, reconciliations and administrative finance tasks.

You will help maintain accurate financial records and ensure processes are carried out in accordance with organisational policies, legislative requirements, and relevant aged care and NDIS obligations.

This is a hands-on and diverse role that requires strong attention to detail, a high level of confidentiality, excellent organisational skills, and the ability to effectively manage multiple priorities in a busy environment.

Employment flexibility

This position offers flexibility and may be engaged on either a full-time or part time basis,



with a minimum commitment of 30 hours per week. We are happy to discuss working arrangements with the successful applicant to support both organisational needs and individual circumstances.

Key Responsibilities

Payroll & Accounts Payable:

- Assist with the accurate and timely processing of fortnightly payroll, including wages, allowances, penalties, leave entitlements and superannuation.

- Respond to payroll-related enquiries and assist with payroll reconciliations.

- Process supplier invoices and prepare payments in accordance with approval processes and organisational procedures.

- Reconcile supplier statements and investigate discrepancies.

- Assist with weekly accounts payable processing and maintain accurate financial records.

Accounts Receivable & Resident Billing

- Manage monthly accounts receivable processes, including invoicing, receipts, retentions and reconciliations.

- Complete monthly Means Tested Care Fee reconciliations.

- Maintain resident billing records and update relevant billing software and spreadsheets.

- Generate and issue monthly invoices for NDIS participants.

- Monitor outstanding accounts and assist with follow-up of overdue balances.

- Communicate professionally and sensitively with residents and families regarding aged care fees, accounts and billing enquiries.

- Liaise with legal firms and process Refundable Accommodation Deposit (RAD) refunds in accordance with relevant guidelines and procedures.

Banking & Financial Reconciliations

- Complete monthly reconciliations across multiple bank accounts using Xero.

- Undertake monthly credit card reconciliations.

- Process and allocate receipts and payments accurately.

- Identify, investigate and resolve financial discrepancies in a timely manner.

- Ensure accurate financial records and secure handling of banking information.

Compliance, Reporting & Administration

- Maintain accurate and organised financial documentation, including scanning and filing finance records.

- Maintain monthly spreadsheets relating to resident charges and ensure billing information is accurately recorded.

- Assist with quarterly financial reporting requirements and audit preparation.

- Support compliance with aged care, NDIS,



funding and organisational reporting obligations.

- Assist the Finance Manager with financial reporting, reconciliations and other administrative tasks as required.

- Maintain confidentiality and ensure all financial information is handled appropriately.

About You To be successful in this role, you will have:

- Certificate IV or Diploma in Accounting, Bookkeeping, Finance or a related discipline (desirable).

- Demonstrated experience in a finance, accounts or bookkeeping role.

- Experience processing payroll, accounts payable and accounts receivable.

- Experience completing bank reconciliations and managing financial records.

- Proficiency in Xero or similar accounting software and Microsoft Office, particularly Excel.

- Strong understanding of basic accounting principles and financial processes.

- Knowledge of payroll processes, awards, employment conditions and statutory obligations.

- Understanding of confidentiality, privacy and financial compliance requirements.

- Strong attention to detail and a high level of accuracy.

- Excellent communication and customer service skills, with the ability to communicate professionally and sensitively with residents, families, staff and external stakeholders.

- Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.

- Ability to work independently while contributing positively to a supportive team environment.

- Full working rights in Australia.

Experience within residential aged care, healthcare, community services or a not-for-profit organisation will be highly regarded.

Familiarity with aged care funding, Means Tested Care Fees, Refundable Accommodation Deposits (RADs) and NDIS billing would be an advantage.

What We Offer

- Four weeks of annual leave per year, providing time to rest, recharge and enjoy life outside of work.

- Salary packaging up to $15,900 plus additional meals and entertainment benefits.

- Novated leasing options available.

- Staff discounts and delicious barista-made coffee at our onsite “Curtin Café”.

- Located in Creswick, just 15 minutes from the Ballarat CBD and 1.5 hours from Melbourne.

- Ongoing professional development and training opportunities.

- A welcoming and supportive team culture where people genuinely care.

- The opportunity to contribute to an organisation that makes a meaningful difference in the lives of older people.

If you are an organised and motivated finance professional looking to join a supportive organisation where accuracy, accountability and teamwork are valued, we would love to hear from you!

📌 Finance Officer (Creswick)
🏢 John Curtin Aged Care
📍 Creswick