Job Description
We are seeking an experienced Executive Assistant for an urgent temporary opportunity supporting senior leadership within a fast-paced business./n /nThis role will suit a highly organised and proactive professional who can hit the ground running, manage competing priorities and provide reliable support at a senior level. You’ll need to be comfortable working with senior stakeholders, communicating confidently and keeping things on track when priorities change./n /n
Key Responsibilities
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- Manage the GM’s diary, appointments and competing priorities /n
- Coordinate meetings, appointments and scheduling requirements /n
- Arrange domestic and international travel and accommodation bookings /n
- Prepare agendas, take minutes and follow up on actions /n
- Provide high-level administrative support to senior leadership, including GM and MD-level stakeholders /n
- Manage correspondence and ensure communication is clear and timely /n
- Anticipate requirements, identify potential issues and respond to changing priorities /n
- Maintain accurate records and support the smooth day-to-day running of the office /n About You/n /n /n
- Previous experience as an Executive Assistant /n
- Solid diary management, meeting coordination and minute-taking skills /n
- Experience coordinating travel and accommodation arrangements /n
- Excellent organisation and time management, with the ability to juggle competing demands /n
- Confident communication skills and the ability to work effectively with senior stakeholders /n
- A calm, level-headed approach, with the ability to adapt when plans change and manage sensitive situations with discretion /n
- Proactive, dependable and comfortable working autonomously /n
- Available to commence at short notice and commit to a full-time, onsite role in Mulgrave /n The Chance/n /nThis is an excellent opportunity for an experienced EA who enjoys a busy environment, can quickly get across new systems and processes, and takes pride in keeping senior leaders organised and supported./n /n Next Steps/n /nIf you're an experienced Executive Assistant available at short notice, we'd love to hear from you. Apply now or contact Joni Gilbertson on 03 9535 2113 for a confidential discussion.