West Coast Poly is looking for a hands-on Office Manager with strong business-systems capability to coordinate our office administration, administrative staff, CRM and ERP workflows, records and process improvement.

You'll work directly with management and employees across Sales, Finance, Operations, HR and Safety to improve administrative workflows, resolve system issues, maintain data integrity and develop more efficient ways of working.

What you'll be doing

- Coordinate office administration, business systems and administrative workflows.
- Recommend and coordinate approved workflow improvements within FileMaker Pro ERP and Pipedrive CRM.
- Monitor data integrity across Pipedrive, FileMaker Pro and Triumph accounting software.
- Work with external consultants and internal stakeholders to improve business systems and administrative processes.
- Oversee day-to-day administrative activities, providing instruction and guidance to reception and administrative staff and cross-checking relevant work.
- Develop and maintain administrative procedures, SOPs and work instructions.
- Coordinate office records, document control, digitisation and SharePoint structures.
- Coordinate office resources, suppliers, equipment and workplace technology.

What we're looking for You'll be an experienced, systems-minded Office Manager who enjoys improving the way a business operates.

Required skills and experience

- Proficiency in FileMaker Pro ERP.
- Proficiency in Pipedrive CRM, including workflows, automations and data management.
- Experience developing and improving Microsoft SharePoint structures.
- Demonstrated experience coordinating office operations, administrative systems and workflows.
- Experience developing SOPs, procedures and administrative workflows.
- Strong understanding of CRM, ERP and digital document-management environments.
- Strong organisational, time management,



analytical and problem-solving skills.
- Excellent written communication skills and attention to detail.

Highly regarded

- Experience with Triumph accounting software.
- Experience coordinating business-system improvements with external consultants.
- Experience in a manufacturing, distribution or operational business environment.

About you You'll be someone who can look at an administrative process and ask, “How can we make this work better?”

You'll be comfortable moving between hands-on administration and higher-level process improvement. You'll be proactive, organised and comfortable taking responsibility for administrative systems and processes while working collaboratively with managers and employees across the business.

About West Coast Poly

West Coast Poly is a Western Australian poly tank manufacturer based in Canning Vale, servicing WA's rural, agricultural and industrial markets.

This role provides an prospect to contribute directly to how our office systems, processes and information are organised as the business continues to develop.

Why join us?

- A varied Office Manager role with genuine responsibility for systems and process improvement.
- Opportunity to directly influence how administrative processes and workflows operate.
- Work across multiple areas of the business, including Sales, Finance and Operations.
- Hands-on involvement with CRM, ERP, SharePoint, automation and emerging AI-supported ways of working.
- Opportunity to help build more efficient, structured and scalable administrative systems.

Apply If you're an experienced Office Manager with strong FileMaker Pro, Pipedrive CRM and SharePoint capability and enjoy combining administration, systems and process improvement, we'd love to hear from you.

Please submit your résumé and a cover letter outlining your relevant office-management and business-systems experience.

📌 Office Manager (Canning Vale)
🏢 Tanks West
📍 Canning Vale