Responsibilities

Ⅰ.Office Operations & Administration

- Manage office tenancy related matters: rent, car parking, cleaning fee, office insurance and electricity bill follow-up; liaise with building manager for ad-hoc site requests.
- Coordinate office facilities: printer, internet, access control system and FCM travel platform. Administer share folder access rights.
- Process travel booking, AMEX payment and reconciliation via FCM; support finance for monthly cash flow planning.
- Handle employee name card requests (domestic printing arrangement + local urgent printing via Officeworks); prepare invitation letters and letterhead documents; manage authorised signature document pool and schedule coordination for Daniel.
- Safekeep Australian company business registration certificate; process office purchase and expense claims; manage employee gift card issuing & top-up process, access log records.
- Organise full set document packaging, filing and handover for Horsham project.

Ⅱ.ADP Payroll Administration
- Liaise with ADP payroll provider for monthly payment, invoice reconciliation and maintain contact list. Collect attendance, leave and time-in-lieu data, validate and import into payroll system; double-check ADP calculation outputs.
- Explain Australian leave entitlements to employees and troubleshoot leave system queries. Maintain historical payroll records and prepare handover packs.
- Prepare payroll reports for finance, submit PAYG withholding declarations, conduct mid-year payroll recap, support new joiner training and final pay processing for leavers.

Ⅲ.HR Administration & Compliance
- Support onboarding & offboarding: collect onboarding documents, archive employment contracts,



maintain master templates for contract and onboarding forms, store employee personal files.
- Administer WorkCover insurance records; coordinate probation reviews, support workforce transfer (BESS team to PV team).
- Track recruitment progress for energy storage roles, align with HRBP Hennie.
- Execute team building activities, maintain activity ledger and photo archive; provide logistics support for local promotion review sessions.
- Collate compliance documents for ESG, Up-to-date Slavery Act and internal audit. Escalate complex employee relations issues promptly.

Ⅳ.Stakeholder Coordination
- Act as single point of contact with HQ HRBP, finance, local country lead, ADP and vendors.
- Complete ad-hoc HR & admin tasks assigned by supervisor.

Qualifications

- Bachelor’s degree in HR, Business Administration or related fields. Up to 3 years relevant HR / admin experience, experience as admin specialist in Australian organisation is preferred.

Required Skills

- Business proficient English for vendor communication; Mandarin speaker highly preferred.
- Basic knowledge of Fair Work, Superannuation and WorkCover.
- Highly organised, detail-oriented, strong documentation & handover skills, able to prioritise multiple routine tasks, high confidentiality.

Preferred Skills

- Hands-on experience with ADP payroll, FCM travel platform and shared folder permission management is a robust plus.
- Renewable / solar & storage industry experience is advantageous.

Pay range and compensation package

- Competitive remuneration + Superannuation package
- Opportunity within fast-growing PV & BESS business of global leading company
- Clear guidance and documented playbooks
- Statutory annual leave and wellbeing benefits as per Australian law

📌 People & Office Specialist—Australia (Melbourne)
🏢 LONGi Solar
📍 Melbourne