MP GROUP

Supply Chain & Logistics Co-ordinator

POSITION DESCRIPTION

Business background The Multi-Pack Group (MP Group) is a food logistics business specialising in the design, sourcing, development and assembly of complete ration packs (and ration pack componentry). The business was founded over 30 years ago and has successfully grown to be the leading provider of ration packs in the Oceania region. MP Group is the only independently and locally owned, scale supplier of ration packs and related components in Australasia that currently meets the requirements of military, emergency, disaster, and humanitarian relief organisations.

It also supplies similar products to outdoor enthusiasts and school cadets.

The role

We are looking for someone to take responsibility for the day-to-day purchasing and supply chain administration that supports our food and ration pack business. The role covers supplier management, supplier orders, production and delivery schedules, stock records, freight coordination and the paperwork needed to meet customer requirements.

This is a practical, hands-on role. Accuracy, follow-through and keeping the right people informed are important. The successful person will work with our team in Wellington during the handover and help establish these functions in Sydney.

Main responsibilities

Purchasing and suppliers

- Prepare and issue supplier purchase orders based on customer forecasts and requirements.

- Keep purchase order and supplier delivery schedules up to date; follow up late or short deliveries.

- Coordinate bulk food, components and packaging requirements with suppliers and contract packers.

- Confirm pricing, quantities, delivery dates and outstanding supplier information.

- Monitor supplier performance across price, quality, delivery, responsiveness and documentation, and escalate recurring issues.

- Maintain visibility over supplier capacity, lead times and upcoming requirements to ensure forecast demand can be met.

- Identify single-source and supply continuity risks and work with management to establish alternative or backup sources for critical materials.

- Support supplier selection, quotation processes and commercial negotiations, including pricing, minimum order quantities, freight,



lead times and payment terms.

- Maintain agreed supplier pricing and monitor material purchase-price movements and significant cost variances.

- Ensure suppliers meet required product specifications, quality, food-safety and customer compliance requirements, with appropriate documentation maintained.

- Assist with the establishment, renewal and administration of supplier agreements and purchasing terms.

Production and packing coordination

- Prepare material schedules to support contract packing and finished goods delivery commitments.

- Maintain bills of materials and production information for food packs, Hungerbuster and School Cadet orders.

- Coordinate with contract packers on timing, shortages and changes to production requirements.

Stock, freight and deliveries

- Monitor stock held at warehouses and contract packing sites, including bulk materials, components and finished goods.

- Update stock schedules, reconcile monthly stock information and flag potential shortages.

- Arrange and follow up freight movements between suppliers, packers, warehouses and customers in Australia and New Zealand.

- Identify opportunities to reduce purchasing and freight costs, simplify the supplier base and improve working-capital efficiency.

- Prepare or coordinate consignment and dispatch information, including customer deliveries and School Cadet orders.

Systems and records

- Maintain purchasing, batch, delivery and inventory information in ActiveColab, Excel schedules and other business systems.

- Keep records accurate and current, including supplier and customer details.

- Help document current procedures and identify sensible improvements to reporting and manual processes.

Specific customer documentation and customer orders





- Coordinate supplier certificates of conformity and supporting batch and testing documentation required for specialist customer deliveries.

- Record relevant batch details and ensure required paperwork is available ahead of deliveries.

- Coordinate School Cadet order rounds, requirements, packing information and deliveries.

Finance administration

- Check supplier invoices against orders, quantities received and agreed prices.

- Assist with monthly supplier statement reconciliation and timely entry of bills into Xero.

- Monitor freight charges and assist with customer invoices and monthly statements.

Sydney transition and travel The position is based in Sydney. For approximately the first six months, regular travel to Wellington will be required — around two weeks in every four. All company-required flights, accommodation and reasonable work travel expenses will be paid by MP Group.

During this period, the role will report to the CEO in Wellington and work closely with the Board Chairman in Sydney. Reporting will transition to the Sydney-based COO as the business handover progresses. After the initial period, the position will be primarily Sydney-based, with occasional Wellington travel if needed.

Experience and skills

- Experience in purchasing, supply chain, inventory or operations administration.

- Confident with Excel, purchasing and stock systems, and maintaining accurate data.

- Able to manage several orders and delivery dates at once without losing detail.

- Transparent communicator who follows issues through with suppliers, customers and colleagues.

- Experience in food manufacturing, FMCG, contract packing, batch traceability or Defence supply would be useful.

- Experience with Xero and ActiveColab is helpful but not essential.

- Potential to use AI and streamline the procedures in the future will require some computer skills but these can also be taught.

What success looks like

Orders are placed correctly and on time; stock and delivery schedules can be relied upon; issues are raised early; supporting documentation is complete; and the Wellington-to-Sydney handover is orderly and well documented, with the current CEO in Wellington completing your training and approvals.

📌 Supply Chain & Logistics Co-ordinator (Sydney)
🏢 MP Group HoldCo
📍 Sydney