Join a high-profile Federal Government program and provide essential governance and secretariat support.

Your new company
This Federal Government agency plays an important role in delivering transparent, accountable and effective services for the Australian community. A major reform program is seeking an experienced Program Secretariat professional to support its governance bodies and broader program activities.This chance is based in Canberra, with versatile working arrangements incorporating both office-based and remote work considered. The position is on a labour hire basis until 30 June 2027 with the possibility of an extension.
Your new role
Working closely with the Program Manager and senior stakeholders, you will provide high-quality governance, coordination and secretariat services across a complex reform program.

Your responsibilities will include:

- Coordinating governance meetings and preparing high-quality meeting documentation
- Quality-assuring papers, collating meeting packs and maintaining accurate program records
- Developing agendas and maintaining the program’s forward work plan
- Recording minutes, decisions and action items for endorsement
- Coordinating meeting dates, facilities and other logistical requirements
- Maintaining calendars, registers, governance documents and reporting materials
- Supporting program reporting, document development and general administration
- Assisting with work schedules covering objectives, workstreams, timeframes, budgets and responsibilities
- Identifying and escalating program risks
- Developing terms of reference and operating procedures
- Maintaining conflict-of-interest registers
- Supporting capability uplift and onboarding for new program employees




- Building effective relationships with internal and external stakeholders.

What you'll need to succeed
To be successful in this position, you will demonstrate:

- Recent strong program secretariat and program administration experience from within the APS at the APS6 level
- Excellent written and verbal communication skills
- Experience preparing clear, concise and professional governance documents and reports
- Strong attention to detail and a proactive, results-focused approach
- The ability to manage competing priorities and remain composed in a changing environment
- Sound stakeholder engagement, collaboration and negotiation skills
- Proficiency across the Microsoft Office suite
- Familiarity with contemporary project management tools
- The ability to work collaboratively and contribute to shared program outcomes.

You will hold a Baseline Security Clearance.
What you'll get in return
You will have the chance to contribute to a significant Federal Government reform program with a strong focus on governance, transparency and accountability. You will work alongside experienced program professionals in a collaborative environment and support work with broad public impact.
The role offers:

- A Canberra-based Federal Government contract
- Flexible working arrangements, subject to business requirements
- Exposure to senior governance bodies and complex program delivery
- The opportunity to strengthen your program governance and secretariat experience.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email Kylie Garcia now on [email protected]
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#3027555

📌 Program Secretariat (replacement) (Canberra)
🏢 Hays
📍 Canberra