About Us:

Lux Fitouts is a small dynamic business specialising in retail fitouts, demolition, and maintenance. We pride ourselves on delivering exceptional service and quality results for our clients. We’re looking for a skilled bookkeeper/Office Assistant to support our financial operations and provide administrative assistance as needed.

The Role:

We are currently seeking a proactive and detail-oriented Bookkeeper and project coordinator to join our supportive, family-like team. This is a part time with the opportunity to be full-time (dependant on capabilities) position based in our head office, where you’ll play a vital role in ensuring the smooth operation of our day-to-day business and help manage financial records, provide reporting, and assist with essential office tasks. This position offers flexible schedule.

Key Responsibilities:

Bookkeeping & Financial Management:

- Manage accounts payable and receivable.

- Reconcile bank statements and financial accounts using XERO and Simpro (Job Management System)

- Prepare and deliver monthly financial statements and reports.

- Provide accurate data to accountants for BAS and compliance reporting.

- Maintain project cost tracking sheets and monitor budgets.

- Prepare summaries of project budgets and expenditures.

- Oversee vehicle and equipment registrations, Insurances, E-Tags etc

- Create, update and maintain asset registers

Project Coordinator/Administrative Support:

- Providing administrative support to management and staff across departments

- Managing general office duties such as data entry, document control, and filing

- Coordinating meetings, appointments, and occasional travel arrangements

- Answering phone calls and responding to email enquiries professionally and promptly

- Ordering and maintaining office supplies and inventory

- Supporting customer service functions for clients and visitors

- Assisting with the development and implementation of office procedures





- Working collaboratively to identify and improve internal processes

- Logging, assigning and managing job requests

- Handle email communications

- Process forms for insurance, equipment financing, and other business needs.

What We’re Looking For:

We’re seeking a highly motivated professional who is wanting to grow with our small business and has a strong ability to multitask and prioritise effectively. The ideal candidate will have:

- Proven experience in bookkeeping and financial reporting.

- Proven experience with XERO and Simpro (Job Management system or similar system).

- Strong skills in data management and spreadsheet creation.

- Good written and verbal communication skills.

- A proactive, solutions-focused mindset and the ability to work independently.

- Experience in bookkeeping for the construction, fitout, or related industries.

- Minimum 2 years of experience in an project coordinator/office administration or similar role

- Strong organisational skills and attention to detail

- Excellent communication and interpersonal skills

- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

- A proactive, can-do attitude with the ability to problem-solve

- Commitment to exceptional customer service

What We Offer:

- A competitive hourly rate/salary with room for increased hours as the role grows.

- The flexibility of a part-time or full time role, 2-5 days per week (Dependent on capabilities)

- A supportive, family-oriented team culture that values your contributions.

Why Join Us?

At Lux Fitouts, you’ll play an important role in helping a small business thrive. Your expertise will directly support our operations, enabling us to deliver outstanding results for our clients. If you’re passionate about making a difference in a small business environment, we’d love to hear from you!

How to Apply:

Please send your resume and a brief cover letter outlining your experience and suitability for the role. We look forward to welcoming the right candidate to our team!

📌 Bookkeeper/Project Coordinator (Immediate Start) (Edmondson Park)
🏢 Lux Fitouts
📍 Edmondson Park