Kinetik Consulting is looking for an organised, detail-focused all-rounder to keep our office, workshop and accounts running smoothly. This role suits someone with strong admin and data entry skills who likes structure, enjoys working with a hands-on engineering team, and is comfortable in Xero.

About the role

You’ll support our engineering and field teams across three areas: day-to-day administration, coordinating workshop and site jobs, and keeping our financial records accurate and up to date.

Key responsibilities

Administration and data entry

· Accurate data entry across job trackers, quote registers, timesheets and purchase orders

· Set up and maintain electronic job files and document management

· Prepare and format quotes, reports and correspondence in Word, Excel and Acrobat

· Manage calendars, bookings and general office administration

Workshop coordination

· Schedule workshop and site jobs, and coordinate people, equipment and transport

· Order parts and materials, chase suppliers and track deliveries

· Maintain the part register, inventory and procurement records

· Keep JHAs, training and licence records, and safety paperwork current

· Liaise with clients,



suppliers and subcontractors on job progress

Finance support

· Raise quotes and invoices in Xero

· Enter supplier bills and match them to purchase orders

· Track job costs against quotes and Pos

About you

· Proven administration experience, ideally in engineering, construction, mining or a trade workshop

· Fast, accurate data entry with high attention to detail

· Strong organisation and time management across several jobs at once

· Clear, professional written and verbal communication

· Confident working independently and taking ownership of tasks

Highly regarded

· Xero experience (accounts payables, receivable)

· Advanced Excel

· Microsoft 365, Outlook and cloud filing (SharePoint or OneDrive)

· Exposure to purchasing, inventory or workshop scheduling

· Familiarity with safety documentation such as JHAs and training registers

What we offer

· Full-time hours

· A varied role across office, workshop and finance

· A supportive, practical team doing compelling engineering work

· Room to shape and improve our systems as we grow

📌 Office Administrator & Financial assistant (Wingfield)
🏢 Kinetik Consulting
📍 Wingfield