Virtual Assistant‐OperationsJobTitle: Virtual Assistant‐OperationsLocation: RemoteEmploymentType: Part‐time(approx.20hours/week),withpotentialtoscaleAbouttheRoleWearecurrentlyhiringforoneourclientbasedinAustralia,we'relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.Yourfocuswillbe:OperationalexecutionWorkflowcoordinationSystemmanagementCapacityoversightThisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability.KeyResponsibilitiesOrganise,assign,track,andmonitortasksthroughClickUp.Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.Trackactionitemsandensuretasksarefollowedthroughandcompleted.Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.Monitorscopeadherenceandflaganyout-of-scopework.Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.Must-HaveRequirementsBackgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirmStrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)Hands-onexperiencewithClickUp(dashboards,workflows,templates)ExperiencewithXero,QuickBooksOnlineand/orMYOBSystems-orientedmindsetwithrespectforexistingframeworksAbilitytooperateindependentlywithoutclosesupervisionWhoThisRoleSuitsThisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.We are looking for a reliable and detail‐oriented individual to assist with day‐to‐day service‐related tasks.
This role involves supporting general operations, managing assigned activities, and keeping communication organized.Responsibilities Include:Providing virtual assistance and support for various service operationsOrganizing and tracking assigned tasks or follow‐upsSupporting team processes and ensuring smooth coordinationManaging basic documentation and updatesCommunicating promptly via email and tools providedIdeal Candidate:
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