The Research Administration Officer provides practical administrative and coordination support to the National Centre for Asbestos Related Diseases (NCARD), helping its research programs, staff and collaborators operate efficiently. Working across a portfolio of asbestos-related disease research, the position supports grant and ethics administration, research documentation, reporting, meetings and day-to-day Centre operations.

Key responsibilities

Administration and coordination

- Provide day-to-day administrative support to NCARD leadership and research staff, including scheduling, correspondence and meeting arrangements.

- Maintain organised electronic records, contact lists, calendars and project documentation.

- Track deadlines, deliverables and agreed actions, and follow up as required.

- Track upcoming opportunities such as grant calls and conference deadlines.

- Maintain a central database of publications, abstracts and research impact metrics.

Research support

- Assist with grant submissions, progress reports, research output records, publication lists and routine research correspondence.

- Support the preparation, formatting and collation of manuscripts, presentations, reports and other research documents.

- Assist with the administrative aspects of ethics applications, amendments, renewals and governance records, working with the responsible researchers.

NCARD Program Support

- Provide administrative support for NCARD activities, including the Asbestos Review Program and biobank, particularly record management, coordination and routine reporting as directed.





- Coordinate practical arrangements for Centre meetings, visitors, seminars and other research activities.

- Support related research programs, as required by Centre priorities.

Stakeholder Engagement

- Liaise with researchers, students, clinicians, institutional teams and external collaborators to facilitate project activities.

- Assist with communications, education, events and dissemination of NCARD research outcomes

General

- Maintain accurate and organised files and correspondence.

- Monitor shared inboxes and ensure timely responses to enquiries.

- Undertake other reasonable administrative tasks consistent with the position classification.

Selection criteria

- Experience in administration or coordination, preferably within a university, health or medical research setting.

- Excellent organisational skills, accuracy and the ability to manage competing deadlines with limited supervision.

- Strong written and verbal communication skills and confidence liaising with a range of colleagues and external contacts.

- Proficiency in Microsoft Office, particularly Word, Excel, Outlook and document management; ability to learn research administration systems.

- Ability to handle confidential information sensitively and work effectively within a small, collaborative team.

Desirable:

- Experience with research grant administration, ethics documentation, databases or medical research programs.

What We Offer You:

- 17% Superannuation

- Generous not-for-profit salary packaging benefits up to $15,899

📌 Research Administration Officer (Nedlands)
🏢 Institute for Respiratory Health
📍 Nedlands