Executive Assistant – Chief Executive

Location: Sydney, with travel to Gosford as required.

Employment type: Ongoing. Contract type: Fixed Term. Hours: Full time.

Salary: $116,981 - $129,492 + Super and Leave Loading.

- Proactive, organized and detail‑oriented executive support.
- Strong written and verbal communication skills and advanced proficiency in Microsoft Office.
- Ability to manage multiple priorities, anticipate needs and work independently.

Responsibilities

- Act as a key point of contact for the Chief Executive, assess and prioritise requests, initiate action and escalate urgent or sensitive matters appropriately.
- Manage the Chief Executive’s complex diary and forward schedule, correspondence, records, travel and engagements to optimise the use of their time.
- Coordinate meeting logistics, agendas, papers and briefing notes, and monitor actions and follow‑up.
- Prepare, coordinate and review high‑level correspondence, submissions, briefing notes and other communications, ensuring accuracy, quality and confidentiality.
- Research, collate and coordinate information, reports and advice on complex policy and operational matters to support informed decision‑making.
- Liaise with senior executives, ministerial and departmental offices, and key internal and external stakeholders on behalf of the Chief Executive.
- Maintain and improve administrative practices,



systems and records that support the effective operation of the Office of the Chief Executive.

About You

- Demonstrated experience supporting a senior executive across complex and sensitive matters in a fast‑paced environment.
- Robust organisational, planning and prioritisation skills, with the ability to manage competing deadlines and follow matters through to completion.
- Sound judgement, integrity and discretion when handling confidential information and responding to sensitive issues.
- Excellent written and verbal communication skills, including experience preparing clear, accurate and well‑structured executive correspondence and briefings.
- Ability to anticipate needs, work independently, remain composed and respond flexibly to changing priorities.
- Strong written and verbal communication skills, including experience preparing clear, accurate and well‑structured executive correspondence and briefings.
- Proficiency in Microsoft 365 (including Outlook, Teams, SharePoint, PowerPoint and Excel) and familiarity with approval systems.

Benefits

- Competitive base salary, superannuation and leave loading.
- Flexible working arrangements.
- Professional development and career growth opportunities.
- Inclusive workplace culture with support for diversity, equity and inclusion.

Application Deadline

Applications close at 11:59pm on Tuesday, 17 November 2026.

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