Business & Events Operations Coordinator

Position overview The Business & Events Operations Coordinator is responsible for supporting and coordinating the day-to-day operations of the business across events, food operations and amusement activities.

This is a varied, hands-on role requiring someone who is highly organised, proactive, confident communicating with staff and external stakeholders, and capable of managing multiple tasks and projects at once.

The successful applicant will work closely with the business owner to ensure events are organised, administration is up to date, staff are coordinated and operational procedures are developed and maintained.

Key Responsibilities

- Events & Event Applications

● Research and identify new event and festival opportunities.

● Complete and submit applications for events, festivals and shows.

● Follow up on submitted applications and maintain a calendar of application deadlines.

● Communicate with event organisers regarding bookings, requirements and site arrangements.

● Coordinate event paperwork, permits, documentation and relevant information.

● Assist with developing new events and business opportunities.

- Event Planning & Coordination

● Research and book entertainers, performers and other event attractions.

● Make enquiries and negotiate with suppliers and contractors.

● Assist with creating event concepts and planning current events.

● Prepare event site maps, layouts and operational plans.

● Coordinate logistics and requirements for events.

● Follow up on outstanding tasks to ensure events are ready to operate.

- Staff Management & Rostering





● Assist with staff recruitment and onboarding during bigger events

- Administration & Office Management

● Organise and maintain business laptops, electronic files and paperwork.

● Manage general administration and office organisation.

● Handle some incoming enquiries and emails.

● Coordinate bookings and maintain booking records.

● Maintain spreadsheets, calendars, databases and business records.

● Ensure paperwork is completed, filed and kept up to date.

- Standard Operating Procedures (SOPs)

● Develop and maintain Standard Operating Procedures for food vans, food equipment and amusement devices.

● Create clear operating instructions for staff.

● Document opening and closing procedures.

● Develop cleaning, maintenance and safety checklists.

● Ensure procedures are updated when equipment or operations change.

● Assist with staff training and implementation of procedures.

- Business Operations & Reporting

● Assist with coordinating the different areas of the business.

● Monitor outstanding jobs, applications, bookings and deadlines.

● Identify opportunities to improve business operations and organisation.

● Follow up on tasks and ensure jobs are completed.

● Keep the business owner informed of progress, issues and important developments.





● Provide regular updates and reports on operational activities.

Skills & Experience

● Excellent organisational and time management skills.

● Strong written and verbal communication.

● Confident using computers, Microsoft Office, spreadsheets and email.

● Ability to manage multiple tasks and competing priorities.

● Strong attention to detail.

● Good problem-solving and initiative.

● Experience coordinating staff, events or business operations is desirable.

● Ability to work independently and take ownership of responsibilities.

● A practical, hands-on approach and willingness to learn.

Personal Attributes

We are looking for someone who:

● Is proactive and doesn’t need to be constantly reminded what needs doing.

● Takes ownership and follows tasks through to completion.

● Is reliable, professional and accountable.

● Can communicate confidently with staff, suppliers and event organisers.

● Can think ahead and identify what needs to be done.

● Is comfortable working across different areas of the business.

● Understands the importance of confidentiality and professionalism.

Reporting Structure

Reports directly to the Business Owner.

Works closely with staff, event organisers, suppliers, contractors and other business representatives.

Overall Objective To take responsibility for coordinating and organising the day-to-day administrative and operational requirements of the business, allowing the business owner to focus on business growth, development and overall management.

Pay: $30.00 – $35.00 per hour

Work Location: Hybrid remote in MacDonald Park SA 5121

📌 Business and events operation coordinator (MacDonald Park)
🏢 Event bites
📍 MacDonald Park