Who we are The role of the Department is to lead Australia's response to climate change and sustainable energy use, and protect our workplace, heritage and water. Our vision is an Australia that is prosperous because it is sustainable, with community and Country at the heart of our actions.

We provide innovative and expert advice to the Australian Government grounded in science and evidence. We develop policy, deliver programs, manage assets, administer legislation, and regulate. We work collaboratively and in partnership with First Nations Peoples, communities, regions, industry, states and territories, other government departments and international partners to achieve outcomes for the environment, the economy, and all Australians. The work we do today, matters for tomorrow.

Read more about the work we do on our website.

There are multiple vacancies for Executive Assistants across several divisions and this job advertisement will be used to fill immediate and future vacancies. The key duties of the position will vary depending on the specialist area of the role.

Who we are looking for

Are you someone with solid admin skills looking for a great job in a senior executive’s office?

Do you have

- good time management and organisational skills?
- good verbal and written communication skills?
- good digital literacy?

Do you like

- being busy?
- helping people?
- doing lots of different things, sometimes all at once?

And are you

- a team player?
- a problem solver?
- able to work independently under limited direction?
- able to connect with and influence others to get things done?
- proactive and willing to learn new skills?

If your answer is yes to any, many or all of these questions, then we would welcome an application from you!

A DCCEEW APS Level 5 Executive Assistant (EA)



performs complex administrative work in a Division Head’s office. They exercise discretion, judgement, and maintain confidentiality in a position of trust.

Division Heads rely on their EAs to anticipate business needs, rearrange priorities, and manage business flows through their office effectively so their work is delivered on time. EAs work under limited direction and are influential, adaptable, and agile.

EAs also work collaboratively with other EAs across the department to ensure the senior executives are well supported.

EAs have a wide range of duties which may include:

- Present as the first point of contact for business in the Division Head’s office:

o Monitor emails and respond to phone calls.

o Prepare responses to routine and moderately complex enquiries.

o Coordinate divisional responses and provide a document QA function.

o Track ministerial workflows.

o Track and follow-up on information to ensure deadlines are met.

- Manage finances:

o Arrange travel and acquit expenses.

o Track the Division Head’s expenses and reconcile financial statements.

- Organise and manage meetings, briefings, and events:

o Arrange meeting papers, minutes, reports, and briefs.

o Arrange meeting rooms.

o Arrange catering for meeting attendees.

- Represent their Division Head and develop and maintain professional networks with stakeholders.
- Mentor, coach and guide less experienced EAs across the department.




- Provide administrative support to the division executive group.

Knowledge and experience

· Demonstrated experience working in a senior manager’s office in the public or private sectors is highly desirable.

· Good knowledge of the Microsoft Office suite of applications (Outlook, Word, Excel, PowerPoint) or the ability to learn these quickly.

Skills and capabilities

· Ability to achieve results by showing initiative, agility, and adaptability in a fast-paced environment.

· Ability to communicate effectively and be influential by delivering information clearly in a variety of formats.

· Ability to collaborate across teams by using great interpersonal skills that enable you to speak up and engage with senior leaders and a broad range of stakeholders.

· Ability to think ahead by scanning current and emerging priorities, anticipating, and identifying the criticality of tasks, and managing outcomes appropriately.

· Exercise discretion by using good judgement and maintaining confidentiality.

Eligibility and other requirements

Citizenship - to be eligible for employment with the Department of Climate Change, Energy, the Workplace and Water you must be an Australian citizen.

Security Clearance - this position requires a minimum of a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.

Pre-employment checks - your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a probation period.

📌 Executive Assistant APS 5 - multiple positions (Brisbane)
🏢 Department of Climate Change, Energy, the Environment and Water (DCCEEW)
📍 Brisbane