/n Make a meaningful difference behind the scenes of quality aged care. /n Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough. /n This is an important position within our facility, supporting the Facility Manager, staff, residents and their families to ensure the smooth and productive operation of administrative services. /n About the Role /n Reporting to the Facility Manager and Administration Manager, you will coordinate a broad range of administrative functions across reception, staff administration, payroll, resident admissions, financial administration and general office operations. /n Your responsibilities will include: /n Office Administration /n /n

- /n Oversee daily office operations and provide professional reception services to residents, families, visitors and staff. /n
- /n Manage incoming telephone calls, correspondence and mail distribution. /n
- /n Maintain office equipment, resources and administrative systems. /n
- /n Manage petty cash, imprest systems, receipts, reconciliations and banking. /n
- /n Maintain confidentiality and security of resident, staff and organisational information. /n /n Staff Administration /n /n
- /n Coordinate new employee administration and onboarding documentation. /n
- /n Maintain employee records, databases and filing systems. /n
- /n Monitor police clearances and professional registration records. /n
- /n Coordinate annual leave records and facility leave calendars. /n
- /n Maintain training records and coordinate mandatory training schedules. /n
- /n Assist with fortnightly staff rostering and payroll-related reconciliations. /n /n Resident Administration /n /n
- /n Coordinate administrative documentation for new resident admissions. /n




- /n Prepare and maintain resident clinical and financial files. /n
- /n Maintain resident databases, records and vaccination information. /n
- /n Assist residents and their representatives with administrative and financial enquiries. /n
- /n Coordinate respite bookings and associated documentation. /n
- /n Complete daily census reporting and monthly resident movement records. /n /n About You /n /n
- /n Previous experience in office management or a senior administrative role. /n
- /n Excellent organisational, time management and multitasking skills. /n
- /n Advanced computer literacy, including Microsoft Office and Windows applications. /n
- /n Strong written and verbal communication skills. /n
- /n A professional and courteous telephone manner. /n
- /n High attention to detail and accuracy when managing records and financial information. /n
- /n The ability to work independently while supporting a broader management team. /n
- /n A strong understanding of confidentiality and the importance of handling sensitive information. /n /n Experience in residential aged care, healthcare administration, staff rostering or payroll administration will be highly regarded. /n Why Join Regents Garden? /n /n
- /n Join an established residential aged care organisation. /n
- /n Play an important role in supporting residents, families and facility teams. /n
- /n Work closely with facility leadership and administration management. /n
- /n Be part of a supportive and collaborative working environment. /n
- /n Opportunity to contribute to the effective operation of our facility. /n /n How to Apply /n If you are an experienced administrator looking for your next opportunity and would like to make a meaningful contribution within residential aged care, we encourage you to apply. /n Closing date for application 20th of November 2026 /n

📌 Office Manager - Scarborough (Perth)
🏢 Regents Garden
📍 Perth