Office & Business Support Coordinator
We are seeking a highly organised, proactive and commercially minded Office & Business Support Coordinator to join our client. This is an excellent opportunity for someone with strong administration, accounts and financial support skills who thrives in a rapid-paced corporate environment and takes pride in delivering efficient business operations.
The successful candidate will play a key role in supporting the day-to-day financial and administrative functions of the business, with a particular focus on accounts payable, invoice processing, purchase orders, expense reconciliation, financial record-keeping and supplier coordination.
As a central point of contact for the office, you will combine strong financial administration capabilities with executive support, front-of-house coordination and general business operations, ensuring the smooth and professional running of the organisation.
Accounts, Finance & Financial Administration

- Manage day-to-day accounts administration, including processing supplier invoices, purchase orders, receipts and payment requests.
- Coordinate accounts payable activities, ensuring invoices are accurately coded, approved and processed within required payment timeframes.
- Reconcile supplier statements, credit card transactions, staff expenses and general business expenditure.
- Maintain accurate financial records, accounts documentation and supporting records for audit and reporting purposes.
- Assist with monitoring business and office budgets, tracking expenditure and identifying discrepancies or outstanding payments.
- Liaise with suppliers,



external accountants and finance teams regarding invoices, payments, account queries and reconciliations.
- Support month-end processes, financial reporting and general bookkeeping administration.
- Ensure financial transactions and administrative processes are completed accurately, efficiently and in accordance with company procedures.

Office Coordination

- Welcome visitors, clients and business partners, providing a professional and positive first point of contact.
- Manage incoming calls, emails and general enquiries with efficiency and professionalism.
- Oversee the day-to-day coordination of the office, ensuring meeting rooms, supplies, equipment and facilities are maintained.
- Coordinate office purchasing, supplier relationships and general operational requirements.
- Maintain an organised, welcoming and professional workplace environment.

Executive & Business Administration Support

- Provide comprehensive administrative support to the General Manager, including diary management, meeting coordination, correspondence and document preparation.
- Assist with preparing reports, spreadsheets, financial summaries and business documentation.
- Coordinate company events, internal meetings, training sessions and associated logistics.
- Manage training administration, including scheduling,



venue bookings, registrations and record-keeping.
- Provide broader operational and administrative support across the business as required.

What You'll Need

- Minimum two years' experience in accounts administration, finance support, business operations or an administrative role within a corporate or consulting environment.
- Demonstrated experience in accounts payable, invoice processing, purchase orders, expense reconciliation and financial record management.
- Strong understanding of general accounts administration and financial processes, including supplier payments and account reconciliations.
- Experience using accounting software, financial systems and Microsoft Office, particularly Excel.
- High level of accuracy and attention to detail when handling financial information, invoices and business records.
- Confidence communicating with suppliers, accountants, internal finance teams and senior management.
- Strong organisational and time-management skills, with the ability to manage competing priorities and financial deadlines.
- A proactive, solutions-focused approach and the ability to work autonomously while contributing positively to a team.
- Excellent written and verbal communication skills and a professional, approachable manner.

Ready to take the next step in your career?
If you're organised, proactive and confident across accounts, invoicing, financial administration and business support, we'd love to hear from you.
Apply today and submit your resume along with a cover letter outlining your relevant experience and skills.

📌 Administrator (Darwin)
🏢 www.foundationrec.com.au JobAdder
📍 Darwin