Virtual Assistant‑Operations

JobTitle: Virtual Assistant‑Operations

Location: Remote

EmploymentType: Part‑time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

- Operationalexecution

- Workflowcoordination

- Systemmanagement

- Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

- Organise,assign,track,andmonitortasksthroughClickUp.

- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.

- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.

- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.

- Trackactionitemsandensuretasksarefollowedthroughandcompleted.

- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

- Monitorscopeadherenceandflaganyout-of-scopework.

- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.





- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-HaveRequirements

- Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

- StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

- Hands-onexperiencewithClickUp(dashboards,workflows,templates)

- ExperiencewithXero,QuickBooksOnlineand/orMYOB

- Systems-orientedmindsetwithrespectforexistingframeworks

- Abilitytooperateindependentlywithoutclosesupervision

WhoThisRoleSuits

Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

We are looking for a reliable and detail‑oriented individual to assist with day‑to‑day service‑related tasks. This role involves supporting general operations, managing assigned activities, and keeping communication organized.

Responsibilities Include:

- Providing virtual assistance and support for various service operations
- Organizing and tracking assigned tasks or follow‑ups
- Supporting team processes and ensuring smooth coordination
- Managing basic documentation and updates
- Communicating promptly via email and tools provided

Ideal Candidate:

#J-18808-Ljbffr

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