This is an ongoing role providing executive support to senior management, and supporting day-to-day administration within the division.

About the Department

The Department of Education provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Workforce, System and Family Supports Division in the department's Early Childhood Education Group consists of two branches that lead on the implementation of key early childhood strategies, projects and programs that support the implementation of kindergarten reforms.

The Workforce Policy and Programs branch has a particular focus on increasing early childhood teacher and educator supply and attraction. The Family and System Support branch has a focus on strengthening the systems that support the engagement of families and children in early childhood services, and targeted initiatives for engaging families from a multicultural background.

About the role

As the Administrative Assistant, you have the primary corporate support role in the Workforce, System and Family Supports Division. This includes office support, diary management, correspondence and record keeping, assisting with financial and HR related matters, and the application of business systems and administrative procedures to ensure the smooth operation of the division.

About you

- demonstrated experience in providing high-quality administrative support
- strong organisational skills and the ability to manage competing priorities and deadlines
- well‑developed interpersonal skills, with the ability to communicate effectively with stakeholders
- confidence in using Microsoft Office suite (Outlook, PowerPoint, Word,



Excel)
- experience in navigating a range of business processes, with the ability to learn new systems quickly
- sound judgement, initiative and a desire to work collaboratively with a great team

Desirable Qualifications and Experience

Experience supporting senior management will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

Diversity and Inclusion

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

Applicants requiring adjustments can contact the nominated contact person.

Preferred applicants may be required to complete a police check and may be subject to other pre‑employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Applications close 11:59pm on Monday 16 November 2026.

Administration Assistant – Complex Care & Chronic Disease

Permanent Part Time – 72 hours per fortnight

Friendly and supportive team environment

Work within St Vincent’s Health Independence Program

Fitzroy location

Key responsibilities include:

- Provide responsive administrative and operational support to the CC&CD; Team and broader HIP Management Team
- Coordinate day-to-day office operations, including supplies, facilities and rostering support
- Manage office and clinical equipment, including procurement, registers, maintenance, servicing and annual calibration requirements
- Coordinate meetings, documentation and other administrative requirements




- Assist with the orientation and training of new staff
- Support audits, quality improvement activities and compliance requirements
- Maintain an organised, productive and professional working environment

Classification: Administration Assistant Grade 2, HS2–HS20 ($68,000 –$75,000 per annum, pro rata).

What We Offer

- Salary packaging to increase your take‑home pay
- A focus on employee wellbeing, with regular initiatives, events and programs
- Confidential, solutions‑focused employee counselling
- Access to Fitness Passport and a wide range of fitness facilities
- Fitzroy location, close to Melbourne’s CBD, public transport, cafes and parking
- Staff discounts and promotions through the St Vincent’s Foundation
- Regular professional development opportunities
- A supportive culture focused on continuous improvement

Applications close 11:59pm on Tuesday 17 November 2026.

Applications close 11:59pm on Monday 16 November 2026.

Job Description:

Ongoing, full‑time role with VS – $100,894 to $114,476 + 12% superannuation Location: 664 Collins Street, Docklands VIC 3008.

EPA works and offers flexible working arrangements, annual leave loading, access to an Employee Assistance Program and much more.

In the role you will provide high‑level confidential support to the Executive Director, manage emails and calendar requirements and coordinate workflow. Working as part of the Whole of Energy Strategy and Transition division, you will undertake a range of discrete, and often confidential, tasks and projects and coordinate processes and the use of the department’s document management system.

To apply for this role, visit the Victorian Government career website. Applications close Tuesday 17 November 2026 11:59PM.

Recruitment and Search Firms:

While your interest is appreciated, KordaMentha does not take responsibility or accept charges for unsolicited approaches.

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📌 Administration Assistant (Melbourne)
🏢 Royal Melbourne Hospital
📍 Melbourne