Accounts Payable & Administration Officer

Rook Partners is a boutique property advisory and management company. We create value for our owners and developers of retail property applying our property expertise through strategic thinking, structured planning and disciplined delivery.

About this Role

This role spans 5 days, and either PPT or FT hours can be offered. It suits someone who is organised, accurate and enjoys supporting shopping centre finance operations while taking responsibility for reception duties and communications. The position is based in the Sydney CBD, and subject to company requirements, location may also be varied to other Sydney-based company offices as business needs require.

As the Accounts Payable & Administration Officer, you’ll support day-to-day financial operations primarily focused on end-to-end invoice processing. You’ll manage tenant receipting, maintain clear communication with suppliers and centre teams, and undertake daily reception and general office communication duties, ensuring financial data is accurate, timely and well-organised. Your reliability, attention to detail and practical problem-solving will be key to success in this role.

Key Responsibilities

Process all utility and statutory invoices in MyBuildings

Oversee AP workflows in MyBuildings and MRI

Assist with supplier onboarding and compliance documentationthrough Rapid Global

Respond to supplier enquiries and payment queries

Liaise with suppliers, reconciling supplier statements and resolving discrepancies

Ensure utilities and supplier payment terms and deadlines are met

Prepare supplier payment runs,



including compiling documentation

Receipting & Trust Accounting Support

Daily receipting of tenant payments maintaining accurate records

Highlight anomalies in tenant ledgers and resolve queries promptly

Maintain organised filing of all trust receipts, confirmations and documentation

Reception & Administration

Answer incoming calls and manage voice messages from all external parties

Daily incoming mail distribution

About You

To be successful, you will ideally bring:

Experience in accounts, finance or administration with property industry highly regarded.

Solid attention to detail and accuracy, with excellent organisational and time-management skills

Confidence working with finance and property management systems, or an aptitude to learn new systems, to manage invoices, track payments and maintain accurate financial records.

A proactive mindset with a willingness to take responsibility and follow tasks through.

Excellent communication skills, including professional telephone and reception manner, with the ability to build and maintain positive relationships with suppliers and stakeholders.

A strong alignment with our core values of Total Ownership, Trust, Respect, Delivery & Responsiveness, and Continuous Improvement, demonstrated through your daily approach to work

Why Join Us?

Enjoy a role where your expertise is recognised and your contributions valued. If you’re someone who thrives in a collaborative team and brings experience in accounts payable and general reception administration we’d love to hear from you.

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📌 Accounts Payable & Administration Officer (Sydney)
🏢 Rook Partners Asset Management
📍 Sydney