Executive Business Coordinator - Safety, People & Governance

Provide high-level executive support | Coordinate key business functions | Make an impact at a corporate level

We are seeking an experienced and highly organised Executive Business Coordinator to provide proactive executive, administrative and business coordination support to the Safety, People & Governance business unit.
Working closely with the Deputy Chief Executive Officer (DCEO), Alternate Company Secretary and senior leadership team, you will play a key role in ensuring the effective coordination of business operations, executive priorities and corporate governance activities.

As the Executive Business Coordinator, you will provide high-level coordination and administrative support across a broad range of corporate functions. You will work collaboratively with senior executives, management teams and stakeholders across the Corporation to ensure business priorities are delivered efficiently and professionally.

Your responsibilities will include:

- Executive Support: Provide proactive support to the DCEO, Alternate Company Secretary and broader leadership team, including diary management, scheduling, correspondence and coordination of executive requests.
- Meeting & Secretariat Coordination: Coordinate meetings and conferences, prepare agendas and minutes, arrange venues and catering, and provide ongoing secretariat support.
- Corporate Documentation: Prepare, review and quality-control correspondence, reports, presentations and business documentation, ensuring accuracy and compliance with corporate standards.




- Business Coordination: Support administrative requirements across procurement, human resources, organisational development, IT, customer service and facilities.
- Project Support: Coordinate and deliver ad hoc projects and administrative activities, ensuring deadlines and business priorities are met.
- Stakeholder Engagement: Build effective working relationships with management coordinators and stakeholders across the Corporation to support consistent business practices.
- Travel Coordination: Organise travel arrangements for the Safety, People & Governance business unit and Board as required.
- Financial Administration: Assist with financial assurance activities, including invoice verification, credit card reconciliations and gift voucher management.
- Corporate Communications: Maintain business unit intranet content and ensure information is accurate, current and accessible.

About You

You are a confident and resourceful business support professional who understands how to operate at an executive level. You are comfortable managing competing priorities, anticipating requirements and taking ownership of tasks without needing constant direction.

You will bring:





- Demonstrated experience providing high-level executive or senior management administrative support.
- Exceptional organisational and time management skills, with the ability to manage competing deadlines.
- Highly developed written and verbal communication skills, including the preparation of professional correspondence, reports and meeting documentation.
- Strong stakeholder engagement skills and the confidence to liaise with senior executives and employees across all levels of an organisation.
- High attention to detail and a commitment to accuracy, confidentiality and professional standards.
- Experience coordinating meetings, preparing agendas and minutes, and providing secretariat support.
- Sound financial administration and reconciliation skills.
- Advanced proficiency in Microsoft Office and corporate business systems.
- A proactive approach, sound judgement and the ability to identify what needs to be done before being asked.

Why Consider This Opportunity?

This role offers the prospect to work closely with senior leadership and contribute to the effective operation of a key corporate business unit.
You will be part of a collaborative environment where initiative, professionalism and the ability to deliver quality outcomes are valued.

Apply Now

If you are an experienced executive support professional looking for a role where you can make a meaningful contribution at a senior corporate level, we would like to hear from you.
Apply now with your resume and a brief overview of your relevant experience.

📌 Executive Business Coordinator (Darwin)
🏢 Foundation Recruitment
📍 Darwin