A well-established, design-led Australian business is looking for an Executive Assistant to support its Business Development Lead. You will keep the BD function running smoothly, from the inbox and diary through to CRM, reporting and client follow-up, so the BD Lead can spend their time winning work. This is a full time, permanent role based in Western Sydney.

Key Responsibilities

- Manage the Business Development Lead’s inbox, diary, meetings and travel
- Keep the CRM accurate, with meeting notes logged within 24 hours
- Prepare pre-meeting briefings and follow up after client meetings
- Coordinate client events and information sessions
- Assemble scoping packages and opportunity handover packs for the sales team
- Produce weekly and monthly BD reports, KPI summaries and board packs
- Run the BD team rhythm, including agendas, minutes and expenses
- Spot admin that could be streamlined or automated

Skills & Experience

- 2+ years’ experience as an Executive Assistant, Sales Coordinator or in business support




- Confident managing a busy diary and inbox with discretion
- Hands-on CRM experience (HubSpot or Salesforce)
- Advanced Microsoft 365 skills, including reporting and presentations
- Strong written and verbal communication with close attention to detail
- Proactive, organised and calm under pressure, with a commercial mindset
- Desirable: B2B sales or business development exposure, ideally with government, construction or design clients
- Desirable: familiarity with AI tools and workflow automation

Consultant

Alex McAllister

Principal - Architectural & Interior Products

+61 (0)2 9212 0230
[email protected]
https://www.linkedin.com/in/alex-mcallister?originalSubdomain=au

Reference number: 74744
Profession:Architectural & Interior ProductsPA/EA

Company: Bespoke Careers
Date posted: 9th Nov, 2026

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