About the role

St Paul’s Grammar School is seeking an Executive Assistant to the Principal to provide high-level executive support to the Office of the Principal and contribute to the effective operation of the Board of Directors. This permanent full-time position will manage complex administration, stakeholder relationships, communications, travel, events, governance records and office operations while exercising discretion, confidentiality and sound judgement.

- Permanent Full time Position

- Commencing January 2027

What we're looking for

- Demonstrated experience handling sensitive and confidential information with discretion, professionalism and integrity.

- Advanced proficiency in Microsoft 365 applications, including Outlook, Copilot, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Bookings, Forms and Lists.

- Competence using database systems, with exceptional attention to detail in data management, document control and record-keeping.

- Strong organisational skills, sound judgement and the ability to manage competing priorities and meet deadlines.

- Excellent oral and written communication skills and the ability to engage professionally with the school community.

- Commitment to knowledge sharing and providing guidance and training to colleagues.

- Current First Aid Certificate, including CPR, and a current Working With Children Check.

- Experience as an executive assistant to a Principal, C-level executive, General Manager, Board of Directors or similar is desirable.

- Experience in Board administration,



minute taking, action tracking, Board Portal systems and governance records is desirable.

- Experience with school databases, learning management systems, artificial intelligence tools, Power Automate or Power BI would be beneficial.

- Experience in human resources, recruitment, staff induction, social media, strategic planning or progress reporting would be highly regarded.

- Willingness to support the school’s Christian mission, comply with its policies and Code of Conduct, and contribute positively to the wider school community.

For more information and to download a Job Prospectus, please visit our website at https://www.stpauls.nsw.edu.au/contact/employment/

Information for Applicants

Closing date: Applications must be received by 4pm on Wednesday 18 November 2026.

How to apply:

All applications must include the following:

- A completed Employment Application Form (Professional and Operational Staff)

- A cover letter

- A Curriculum Vitae

- Copies of Qualifications

Applications should be marked as “confidential” and forwarded either via email to: [email protected]

or via post to:

People and Culture Manager
St Paul’s Grammar School
Locked Bag 8016
Penrith NSW 2751

Confidential inquiries can be directed via email to [email protected]

Please note that employment screening is mandatory in accordance with legislative requirements. A current Working with Children Check will be required by the successful candidate.

📌 Executive Assistant to the Principal (Cranebrook)
🏢 St Paul's Grammar School
📍 Cranebrook