Workshop Administrator – Full Time

Toowoomba, QLD | Permanent Position

Looking for a long-term opportunity with a great company?

Lightning HR & Recruitment is looking for a friendly, organised and reliable Workshop Administrator to join a reputable, well-established company based in Toowoomba.

This is a fantastic opportunity for someone who enjoys a busy, varied administration role, can juggle multiple tasks and is looking for a stable, long-term career.

The Role

You'll work closely with the workshop, maintenance and management teams, helping keep daily operations running smoothly.

Your duties will include:

- General administration, data entry, filing and managing emails

- Opening, updating and closing workshop maintenance work orders

- Processing repair requests and assisting with maintenance scheduling

- Coordinating fleet servicing, repairs and preventative maintenance bookings

- Maintaining fleet records, vehicle registrations and compliance documentation

- Raising purchase orders and assisting with end-of-month invoicing

- Updating information in Pronto and other company systems

- Liaising with suppliers, customers, workshop staff and management

- Assisting with fuel cards, Linkt tags and fleet management records

- Supporting heavy vehicle compliance and relevant documentation

- Preparing reports, paperwork and toolbox talk presentations





- Coordinating staff training, travel bookings and onboarding documentation

- Assisting with general reception and administration duties when required

About You

We're looking for someone who:

- Has previous administration or customer service experience

- Is organised with excellent attention to detail

- Has good computer skills, including Microsoft Office

- Can manage multiple tasks and prioritise their workload

- Has great communication skills and enjoys working with different teams

- Is friendly, reliable and willing to learn

- Has a positive attitude and takes pride in their work

- Is looking for a long-term position with a secure company

Experience in a workshop, transport, fleet or engineering environment would be highly regarded, but isn't essential!

What's on Offer?

- Full-time, permanent employment

- Reputable, well-established Toowoomba company

- Busy and varied administration role

- Friendly and supportive team environment

- Long-term job stability

- Opportunity to learn new skills and develop within the business

Interested?

If you're an organised, motivated administrator who enjoys being part of a busy team and is looking for a long-term opportunity, we'd love to hear from you!

Apply now through Lightning HR & Recruitment!

📌 Workshop Administrator (Toowoomba)
🏢 Lightning HR
📍 Toowoomba