APS4 Admin Officer
Location: Geelong, VIC (Hybrid working arrangements available)
Hourly Rate: $43.82 per hour + superannuation
Employment Type: Full-Time hours (12-month assignment with potential for extension)
Start Date: 11th January 2027
Eligibility: Australian Citizenship is mandatory

Key Responsibilities
Workload Triage & Allocation: Review, assess, prioritise, and allocate incoming requests and tasks in accordance with established risk frameworks and operational guidelines.
Queue & Inbox Management: Monitor team work queues and shared email inboxes, delegating inquiries and correspondence efficiently to appropriate staff.
Meeting & Schedule Coordination: Coordinate and schedule meetings, stakeholder discussions, and calendar appointments within established guidelines.
Documentation & Safeguarding Support: Populate templates, collate critical documentation, and manage records to support the preparation and delivery of timely safeguarding advice.
Stakeholder Support: Respond to procedural queries from internal stakeholders, manage tracking systems, and Escalate complex or sensitive matters when necessary.

Key Skills & Experience Required
Proven capability to assess, prioritise,



and allocate work effectively using a risk-based approach.
Demonstrated experience in monitoring work queues and managing shared inboxes with high accuracy and responsiveness.
Solid organizational skills with experience booking and coordinating meetings under structured guidelines.
Experience populating document templates and preparing foundational information for advisory or technical reporting.
Proficiency across the Microsoft Office Suite (Word, Excel, Outlook, Teams) and up-to-date workflow/business systems.
Demonstrated understanding and experience in handling highly sensitive information, strictly adhering to privacy, confidentiality, and data handling requirements.

Desirable Qualifications & Experience
Experience assisting with operational reporting, workflow tracking, or data compilation.

At Randstad, we are passionate about providing equal employment prospects and embracing diversity to the benefit of all. We actively encourage applications from any background.

qualification
Experience with Workflow triaging
MS Suite
Booking and meeting coordinations

working at

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📌 Administration Geelong
🏢 Randstad
📍 Geelong