At Wettenhalls, we are committed to delivering reliable transport and logistics solutions across Australia.
Behind every successful operation is a solid administration team ensuring our customers, drivers, subcontractors and operations teams are supported through accurate documentation, responsive communication and efficient processes.
We are seeking an experiencedAdministration Officerto join our team and provide critical support across our Construction and General Freight divisions.
This is more than a traditional administration role.
You'll work closely with operational teams, customers and subcontractors to ensure the smooth day-to-day running of our transport operations while maintaining high standards of accuracy, service and efficiency.
At Wettenhalls, we are committed to delivering reliable transport and logistics solutions across Australia.
Behind every successful operation is a strong administration team ensuring our customers, drivers, subcontractors and operations teams are supported through accurate documentation, responsive communication and efficient processes.
We are seeking an experiencedAdministration Officerto join our team and provide critical support across our Construction and General Freight divisions.
This is more than a traditional administration role.
You'll work closely with operational teams, customers and subcontractors to ensure the smooth day-to-day running of our transport operations while maintaining high standards of accuracy, service and efficiency.
The Opportunity
Reporting to the Administration Manager, you will play a key role in supporting daily administrative functions across the business.
You will be responsible for processing invoices, maintaining accurate records,



coordinating documentation, responding to customer and subcontractor enquiries, and supporting a busy operations environment.
This role offers variety, stability and the opportunity to build a long-term career within a well-established transport and logistics organisation.
This position can be based across ourBrooklyn and Altona locations, with flexibility available for candidates who prefer to be based solely from Brooklyn.
We are also open to discussing flexible working arrangements, including shorter hours across five days per week.
Key Responsibilities
Compile, verify and enter customer data into company systems
Process customer and subcontractor invoices accurately and within required timeframes
Respond to customer and subcontractor enquiries via phone, email and face-to-face interactions
Support operational teams by obtaining and managing required documentation
Maintain accurate records and filing systems
Work collaboratively with administration and operations teams to ensure smooth workflow processes
Provide administrative support during periods of peak workload and team absences
Assist with business improvement initiatives and project work
Prepare reports and documentation as required
General administrative duties to support business operations
About You




You are a highly organised and proactive administrator who thrives in a fast-paced environment and takes pride in delivering quality work.
You enjoy building positive relationships, solving problems and contributing to the success of a team.
You will bring:
Previous experience within the road transport industry (desired)
Strong organisational and time management skills
Exceptional attention to detail and accuracy
Ability to effectively manage competing priorities and deadlines
A proactive and self-motivated approach to work
Strong problem-solving capabilities
Ability to handle confidential and sensitive information with discretion
Excellent communication, literacy and numeracy skills
Strong customer service focus and professional manner
Why Join Wettenhalls?
At Wettenhalls, you'll be joining a business that values teamwork, reliability and continuous improvement.
We offer:
Permanent full-time employment with long-term career opportunities
Flexible working arrangements available
Supportive and cooperative team environment
Opportunities for professional growth and development
Exposure to multiple divisions across the business
The chance to contribute to a well-established and respected Australian transport company
If you're an experienced administrator with transport industry experience and are looking for your next opportunity with a stable and growing business, we'd love to hear from you.
We prioritise providing a supportive working environment that embraces and values diversity and inclusion.
We strongly encourage people from all backgrounds and cultures to apply.
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📌 Transport Administration Officer (Melbourne)
🏢 Wettenhalls
📍 Melbourne