Maternity Leave Cover | 6-12 Month Contract
Start Date: ASAP, to allow for training and handover before the commencement of maternity leave.
About Austral Archaeology
Austral Archaeology is a leading heritage consultancy with a strong reputation for delivering expert advice and practical solutions in archaeology, heritage conservation and cultural resource management. We are a passionate team dedicated to preserving and protecting heritage for future generations while maintaining an efficient and well-organised working environment.
The Role
Austral Archaeology is seeking a detail-oriented and motivated Bid Coordinator / Office Administrator to join our team on a 6-12 month maternity leave cover contract.
This position is ideal for someone who enjoys problem-solving, takes a proactive approach to their work and is confident using modern office technologies. The role combines bid coordination, general administration and occasional project financial administration, supporting the smooth day-to-day operations of the business.
Key Responsibilities
Bid Coordination: Monitor tender portals, identify relevant opportunities and coordinate the preparation and submission of Expressions of Interest (EOIs), Requests for Quotation (RFQs) and Requests for Tender (RFTs).
Manage tender deadlines, submission schedules and compliance requirements, ensuring all documentation is accurate and submitted on time.
Liaise with project managers, team leaders and directors to coordinate tender due dates and files accordingly.
Provide general administrative support, including data entry, document preparation, correspondence and maintaining CRM systems.
Update and maintain project databases, digital records and internal systems to ensure information remains accurate and accessible.




Assist with occasional project financial administration, including Work in Progress (WIP) reporting, invoicing support and project record updates.
Use Microsoft Office and other business systems to improve efficiency, accuracy and organisation.
Support ad hoc projects and contribute to ongoing process improvements across the business.
About You
A strong interest in administration, bid coordination and operational support.
Excellent organisational skills and attention to detail, with the ability to manage competing priorities and deadlines.
Strong critical thinking and problem solving skills, with a proactive approach to identifying and resolving issues.
Confident computer skills, including Microsoft Word, Excel, PowerPoint and Outlook, with the ability to learn new systems quickly.
Strong written and verbal communication skills and the ability to liaise professionally with colleagues and external stakeholders.
The ability to work independently while contributing positively to a collaborative team environment.
A flexible and enthusiastic attitude, with a willingness to assist across a range of business functions.
A driver's license (essential).
Previous experience in bid coordination, tender administration or a similar administrative role will be advantageous.
Why Join Austral Archaeology?
Work in a supportive and collaborative team environment.
Contribute to meaningful heritage management and conservation projects.
Gain experience across bid coordination, business administration and project support.
Develop your professional skills in a varied and engaging role.
Austral Archaeology is an equal-chance employer and welcomes applications from all suitably qualified candidates.
Join us in making a meaningful contribution to heritage management and preservation.
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📌 Bid Coordinator / Office Administrator (Wollongong)
🏢 Austral Archaeology
📍 Wollongong