REAL ESTATE ADMINISTRATOR | BAYSIDE | $80,000 + SUPER
Real Estate Administrator | Bayside | $80,000 + super
An exciting opportunity has become available for a friendly, organised and proactive Administrator to join a well-established real estate business in Melbourne's inner suburbs.
Combining front-of-house responsibilities with Property Management, Leasing and Business Development administration, this is a varied role suited to someone who enjoys being the welcoming face of an office while providing essential support to a busy property management team.
This position would suit a range of administrative professionals; however, previous experience within residential property management is essential. You'll work closely with the BDM, Leasing team and Senior Property Managers, helping ensure the office runs smoothly and all administrative processes are completed efficiently.
Why You'll Love This Role:
Varied position combining reception and property management administration
Work alongside an experienced and supportive real estate team
Exposure to Business Development, Leasing and Property Management
Opportunity to utilise and develop your real estate administration skills
Established systems and processes
What You'll Be Doing:
Reception & Office Administration
Opening the office each morning and ensuring the reception area is presentable
Answering incoming calls, directing enquiries and taking messages
Greeting clients, couriers, contractors and visitors
Maintaining the office key register
Preparing and handing over settlement packs as required
Assisting with general office administration and daily operational tasks
Business Development Support
Entering new business leads into the relevant system
Preparing management proposals and associated documentationSetting up new properties and owner records in PropertyMe
Preparing management authority paperwork and disclosure forms through Inspection Express




Leasing & Property Management Administration
Preparing and uploading property advertisements across online platforms
Updating rental prices, property information and advertising statuses
Preparing and issuing rental offers to prospective renters
Entering approved renters into PropertyMe and assigning BPAY reference numbers
Following up outstanding tenancy documentation and bond lodgements
Preparing residential rental agreements through Inspection Express
Liaising with Senior Property Managers to ensure paperwork is completed before new renters collect keys
Assisting with lease renewals and general Property Management administration overflow
Compliance & Minimum Standards
Issuing compliance and minimum standards job requests to contractors
Coordinating rectification works and following up quotes and outstanding jobs
Updating compliance records and uploading certificates, reports and supporting documentation
What We're Looking For:
Previous experience in residential Property Management is essential
Experience in reception, leasing or real estate administration will be highly regarded
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Professional and welcoming approach when dealing with clients and visitors
Ability to manage competing priorities and work within a busy team environment
Confident using property management systems and general office software
Proactive attitude with a willingness to assist across different areas of the business
Systems & Software:
PropertyMe
Inspect Real Estate
Inspection Express
List Once
Ignite
The Details:
Location:
Bayside suburbs
Position:
Real Estate Administrator
Experience:
Previous Property Management experience essential
Ready to Take the Next Step?
If you're an experienced property management professional looking for a diverse administration role where you can utilise your industry knowledge while supporting a busy real estate team, we'd love to hear from you.
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📌 Real Estate Administrator | Bayside | $80,000 + Super (Melbourne)
🏢 Titanium Recruitment
📍 Melbourne