Are you an organised and detail-focused project administrator who understands how construction and property projects come together?
Sundale is seeking an experienced
Project Administration Officer
to support the delivery of major projects, capital works and facilities upgrades across our aged care, retirement living and seniors' rental portfolio.
Based in Nambour, this is an ideal chance for someone with experience in construction, property development, facilities management or infrastructure who enjoys keeping projects organised, compliant and moving forward.
You will work closely with our Project Managers and Senior Facilities Manager, providing coordination and administrative support throughout the full project lifecycle, from initial planning and procurement through to delivery, handover and close-out.
Why Join Sundale?
For more than 60 years, Sundale has supported Queenslanders across aged care, community care, retirement communities and affordable housing.
At Sundale, we live by our values:
Care:
Creating quality and meaningful experiences for everyone in the Sundale community
Connection:
Listening and responding to the needs of others
Creativity:
Finding better and more innovative ways to do things
You will join a supportive, purpose-driven organisation where your work will contribute to safe, functional and welcoming environments for our residents, clients and team members.
About the Role
As our Project Administration Officer, you will provide practical project coordination, document control and contract administration support across a varied portfolio of building, refurbishment, facilities and capital works projects.
Your responsibilities will include:
Establishing project files, folder structures, contact lists and registers
Maintaining project programs, milestone trackers and key dates
Coordinating project control group, design, site and consultant meetings
Preparing agendas, taking accurate minutes and maintaining action registers
Maintaining drawing, RFI, variation, approval, risk and issue registers
Assisting with tender and quotation packages, tender queries, addenda and probity records
Checking progress claims,



consultant fees and variations against contract values
Tracking contract dates, including practical completion, retention and defects liability periods
Collecting and monitoring contractor compliance documents, including insurances, licences, White Cards, SWMS and induction records
Coordinating project handover documents, including as-built drawings, manuals, warranties, commissioning records and certificates
Maintaining defects registers and supporting project close-out and archiving
Compiling monthly project status reports using information provided by the project team.
About You
You are methodical, proactive and comfortable managing competing priorities across multiple projects and stakeholders. You understand that accurate documentation, timely follow-up and well-maintained registers are essential to successful project delivery.
To succeed in this role, you will bring:
Previous experience in project administration, document control or contract administration
Experience within construction, property development, facilities management or infrastructure
Strong attention to detail and a high level of accuracy
Well-developed written communication, minute-taking and report-writing skills
Confidence liaising with project managers, consultants, contractors, service providers and internal teams
Advanced skills in Microsoft Excel, Word and Outlook
Working knowledge of construction terminology, project documentation and project lifecycles
The ability to manage deadlines and priorities across multiple concurrent projects
A professional, collaborative approach and willingness to learn.
Experience supporting tender processes, working with Australian Standard construction contracts such as AS ****, or working in aged care, health,



retirement living or multi-residential environments will be highly regarded.
Qualifications and Requirements
Certificate IV in Project Management Practice or Business Administration, or equivalent practical experience
Current Queensland driver's licence
Construction White Card, or willingness to obtain one
Willing to obtain National Police Check
Willing to complete Pre-employment medical assessment.
Sundale values its team members and provides a comprehensive range of benefits:
Additional 0.5% superannuation:
above the Superannuation Guarantee
Salary Packaging:
Up to $15,900 tax-free + $2,650 for meals & entertainment
Generous Leave Entitlements:
5 weeks annual leave for full‐time employees (pro‐rated for part‐time)
Exclusive Perks:
Discounts, financial tips & wellbeing resources via our Flare platform, including savings at 500+ major Australian brands across 9,000+ locations to help reduce everyday costs
Access to Car Salary Packaging:
Offering significant tax and running‐cost savings
Private Health Discounts
EAP Support:
We're here for you! Access to confidential support services
Referral Bonus:
Score up to $300 for every successful referral!
Uniforms provided
Career progression and development opportunities
Make a Real Difference Every Day
This role offers the opportunity to use your project administration expertise in an organisation where successful projects directly support the wellbeing of residents, clients and the broader community.
If you are ready to take ownership of project coordination, documentation and compliance within a busy and supportive property and facilities team, we would love to hear from you.
We review applications as they are received, so apply early to avoid missing out.
Sundale welcomes applications from Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people and people of all ages.
We acknowledge the Traditional Custodians of the land and pay our respects to Elders past, present and emerging.
#J-*****-Ljbffr

📌 Project Administration Officer (Queensland)
🏢 Sundale
📍 Queensland