Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world's widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world's most efficient mode of transportation and that 88% of the world's trade is carried by sea?
We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?
Join Us as a
Sales Coordinator
Sydney, Australia
Are you passionate about driving sales success, supporting high-impact bids, and collaborating across diverse teams? Join us and play a key role in enabling business growth and delivering winning proposals.
1. Bid & RFP Support
Assist with the preparation and submission of RFP and proposal responses across Sales, Product, Delivery, Finance, and Legal teams
Support the maintenance of bid schedules, submission deadlines, action trackers, and document repositories
Ensure proposal submissions:
Follow company standards and templates
Include required technical and commercial inputs
Meet submission requirements and deadlines
Follow up with internal stakeholders on outstanding inputs and documentation
Assist in preparing executive summaries, compliance matrices, scope clarification documents, and customer response trackers
2. Proposal Preparation & Sales Assistance
Support the preparation of commercial proposals, budgetary quotations, customer presentations, and workshop materials
Assist in gathering technical inputs, resource estimations,



delivery assumptions, and product descriptions
Ensure consistency of messaging, formatting, branding, and terminology across submissions
3. Support to Legal, Finance & Product Teams
Assist communication between Sales and internal stakeholders during bid and contract preparation
Support coordination with Legal, Finance, and Product/Delivery teams
Track internal approval progress prior to customer submission
4. CRM & Sales Pipeline Support
Support CRM accuracy, opportunity tracking, forecasting discipline, and pipeline reporting
Follow up with sales teams on CRM updates, customer actions, and proposal status
Assist in preparing sales dashboards, pipeline summaries, and reporting materials
5. Customer & Opportunity Support
Assist with scheduling customer meetings, follow-ups, and internal preparation sessions
Support opportunity tracking, market research, tender monitoring, and competitor insights
6. Junior Sales Management Responsibilities
Support smaller opportunities and low-complexity bids under guidance
Participate in customer discussions and solution review meetings
Contribute to pipeline development and lead generation activities
7. Sales Process & Operational Support
Assist in standardizing sales processes, templates, and bid methodologies
Maintain proposal repositories and reusable content
Support bid governance, opportunity reviews, and pre-bid qualification activities
8. Organizational & Administrative Support
Support the Head of Sales in meeting preparation, reporting, and follow-ups




Ensure communication across teams remains structured and action-oriented
Provide operational support across geographically distributed teams
Job Specification
Minimum
Diploma or Bachelor's Degree
in Business, Engineering, or a related field
Around
2–5 years of experience
in sales support, bid management, or a similar role
Strong coordination skills with the ability to work across
multiple stakeholders and functions
Valuable understanding of
sales processes, proposals, and commercial documentation
Proficient in
Microsoft Office tools and CRM systems
Strong
attention to detail, organization, and time management skills
Ability to work under pressure and manage
multiple deadlines
effectively
Good communication skills in
English
, both written and spoken
Why Join Us?
Be part of a
dynamic and fast-growing team
supporting strategic sales initiatives
Gain exposure to
cross-functional collaboration and regional projects
Develop your career in a role that offers
learning, growth, and visibility
Contribute to impactful business outcomes in a
supportive and professional environment
Last application date:
04/07/2026
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.
This is Wärtsilä
Wärtsilä is a global leader in cutting-edge technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on

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📌 Sales Coordinator (Australia)
🏢 Wärtsilä
📍 Australia