Office Administrator / Front of House - Professional ServicesLove a full inbox and a busy day?
This role is for you.We're an established, growing skilled services firm in the Newcastle area, and we're looking for a high-energy administrator who works quickly and accurately under pressure.This isn't a "sit and wait for the phone" role.
You'll be the engine room of our office, handling a high volume of client contact, admin processing and coordination every day.
You'll keep things moving so our professionals can focus on their clients.What your day looks likeManaging a busy switchboard and client enquiries with warmth and efficiencyCoordinating diaries, bookings and client reminders across multiple team membersSetting up new client files and completing identity checksProcessing payments, receipting and basic accounts adminHandling mail, couriers and document dispatchGreeting visitors and keeping client-facing areas in top shapeManaging stock, supplies and general office logisticsPicking up ad hoc admin and project tasks as the firm growsAbout youYou might come from a busy medical practice, real estate agency, accounting firm, hospitality venue or corporate office.




What matters is that you:Handle a heavy workload without dropping the ballType fast and are confident with Microsoft 365 and learning new softwarePay close attention to detail and take pride in accurate workStay composed and friendly when the phones and front door are both busySpot what needs doing and get on with itCan juggle competing priorities from several people at onceLegal or professional services experience is a bonus but not essential.
We'll train the right person.What we offerA supportive, professional teamStructured training and clear systemsVariety every dayRoom to grow into a broader administration or support roleIf you're organised, quick and thrive on a busy workload, we'd love to hear from you.
Please apply with your resume and a brief cover letter telling us about the busiest role you've had and how you handled it.Be careful - Don't provide your bank or credit card details when applying for jobs.
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📌 Front Desk & Office Admin Dynamo | Growth Path (Newcastle)
🏢 seek.com.au
📍 Newcastle