Events and Office Coordinator (PT/ 2 days a week + weekends)Permanent Part TimeAre you a highly organised, engaged and personable individual who has experience in the dental industry but is pursuing a career outside of clinical practice?
We are growing, and are adding a part-time Events position to the Events team.We are an Education Institute that helps dental professionals excel in their career by providing exceptional education, support and mentorship.
Our vision is to be the premier education institution for early career and experienced dentists and take them on the journey from beginner to expert.
We run annual programs with online academics, hands-on education and mentoring.
The role will involve coordinating the organisation of these events, liaising with our industry partners, providing customer service, responding to enquiries and general administrative duties.This job is based in Melbourne.
Wednesday we regularly work from our office in Malvern East.
The regular two days can be on a Wednesday, Thursday or Friday, with work from home flexibility where you will be able to work with ongoing team correspondence.
You must have availability on average x 1-2 weekends a month to work Saturday-Sunday (February to November) to coordinate the running of hands‐on workshops.ResponsibilitiesOutstanding customer service in person and onlineResponding to current and future customer enquiriesAssisting with the sales processManaging the customer experienceUtilising Customer Relationship Management (CRM) SoftwareResponding to email enquiriesEvent organisationOrganising venues, catering,



liaising with industry partners and speakersEvent administrative tasks such as creation of run sheets, floor plans, clients lists etcSetting budgets and running reports on EventsFacilitating the procurement/production of event signage and branded merchandiseDevelop and distribute event communications to clientsManaging our internal inventory of event equipment and setupMaintain contact on social media accounts and websitesOther duties as required to assist the Events Team and DirectorAttendance of in‐person workshops and ensuring success from setup to closeEvent setup of online education platformsMarketing supportAssisting with Marketing projects, including Email creations and CampaignsSupport with updating and maintenance of the website as neededAssist with Social Media content creation creation and distributionOffice administrationAssisting with a range of accounting, personnel or purchasing activities, which may include: - processing of invoices - processing or raising of purchase orders - processing expense claims and electronic filingPro‐actively assists in the creation and preparation of correspondence, documents, reports, presentations and/or publications.Providing administration support including but not limited to arranging and attending meetings, conferences,



functions, taking and distributing minutes and making travel and accommodation arrangements.Ownership and management of HR calendarAssistance with business accreditation processesAdministration of necessary materials for attendance at internal/external eventsEffective interaction & collaboration with people at all levels within and external (including vendors) to the organizationSkills and qualificationsStrong time‐management skills and multitasking abilityKeen eye for visuals, content creation and Social MediaAbility to adapt to changing situations in a calm and professional mannerCustomer service orientation and interpersonal skillsSuperb written and verbal communication skillsProficient in Google Workplace (e.g., Google Docs, Gmail, etc.), with aptitude to learn recent software and systemsBe articulate, accurate and exhibit a very high attention to details.Maintain a focus on growth and continuous improvementTrustworthy and ethicalProactive and anticipates needs: has a problem‐solving approach to workAbility to work both autonomously and within teamRequirementsDental industry experience is requiredAdministrative experience (e.g., front desk/reception) is required, or previous experience in practice management, sales or events management is preferredTraining will be provided and supported by our Events Team.Remuneration discussed on an experience basis.We are seeking someone who is interested in growing and developing with the role and CompanySeeking Commencement January ****Find out more: .
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📌 Dental Events / Office Coordinator (Melbourne)
🏢 General Dental Residency
📍 Melbourne