Project Administrator

Beek Build is a South Australian commercial builder, and we are not a volume builder. We choose our projects, and we are moving towards luxury lifestyle work: high-end apartments, premium healthcare and aged care, and design-led commercial buildings where the finish is the point. We are tech-first, paperless, and a small, close team that wins or learns together. With this growth, we are now looking for a key person in the role of Project Administrator to join the team!

The role

A new full-time position that owns the administration behind every project, so our Delivery Manager, Site Managers and Project Financial Controller can stay on program, quality, cost and clients. You will make sure every project is set up right before site start, every subcontractor is compliant before they start, every site record is complete every day, and every project closes out cleanly.

A large part of the job is follow-up. You will control the RFI register, chase consultants for answers and trades for paperwork, and keep the Delivery Manager and Project Financial Controller informed so nothing stalls a project. This is a project controls role with real accountability, not a general office position.

You will

- Set up projects in Procore and HammerTech,



and establish sites to our Minimum Standard

- Run subcontractor compliance: licences, insurances, agreements, inductions

- Control RFIs: log, track, chase consultants and escalate overdue items

- Carry out site safety inspections and chase corrective actions to close-out

- Check site diaries and OpenSpace daily; prepare weekly reports and meeting minutes

- Run the customer journey, defects, DLP register and project close-out

You are

- Three or more years in construction or project administration

- Hands-on with Procore; HammerTech or OpenSpace a real advantage

- Organised, persistent and direct; you hold trades and consultants to deadlines

- White Card, driver’s licence; happy to spend some days a week on site as required

We offer

- A small team on larger projects, so you see the whole business and your development moves faster than it would as a number in a big firm

- A current role you will shape, with clear KPIs and a Director who sees your work

- A Top 10 Australian Best Place to Work (2024)

- Career development pathways

- Procore Administrator certification

- Competitive salary aligned to experience

📌 Project Administrator (Adelaide)
🏢 BEEK BUILD
📍 Adelaide