OPPORTUNITY

Under the direct supervision of the School Office Manager, this position will provide administrative support to the school’s front office during the school year (~10-months). Green Dot California classified personnel have union representation as members of the Ánimo Classified Employees Association (ACEA), an affiliate of the California Teachers Association (CTA) and the National Education Association (NEA).

Essential Responsibilities

Team Engagement

- Participate in Green Dot and individual career development programs
- Participate in other events aimed at promoting or developing Green Dot and its schools

Front Office Operations

- Answer telephone to provide information, take and relay messages and transfer calls
- Assist in making phone calls to parents to communicate important information
- Greet visitors to the school, determine nature of business and direct visitors to destination
- Process incoming and outgoing mail and assist in assembling mailers such as report cards, newsletters and attendance letters

Filing and copying

- Ensure copy machines, printers and scanners are functional and place order for toner, staples and other supplies for zero downtime; contact copier technician for copy breakdown issues
- Assist in managing student traffic flow in the main office (e.g., discipline, medical, emergency situations, etc.)

Finance and Purchasing

- Manage tracking of the textbook inventory; checkout and check-in books for students
- Assist in managing the uniform loaner room (e.g., inventory, sign‑out/sign‑in, etc.)

Student Information and Reporting

- Maintain student files
- Accurately enter attendance data such as tardy slips,



excuse notes and attendance from substitute teachers

School Nutrition Program

- Assist with tracking breakfast and/or lunch meals served

Facilities

- Assist in troubleshooting facility related issues (e.g., work orders, custodial, etc.)

Student Enrollment and Lottery

- Enter enrollment data, update student info and process student data for exits
- Request information from previous schools for student records and transcript requests

Student Health and Safety

- Assist in the collection of information such as emergency cards, immunization, etc.

Event Planning & Coordination

- Provide translation as needed (e.g., IEP, Administrator meetings, etc.)

State & Federal Compliance

- Ensure compliance requirements are completed on time

Additional duties as assigned

Additional duties as assigned

Qualifications

As an ideal candidate, you:

- have a high school diploma or equivalent (at minimum)
- have a minimum of 1 year in an administrative support capacity in an office environment (preferred); prior experience within a school setting is desired
- are bilingual in Spanish
- have excellent interpersonal and communication skills (written and oral)
- are proficient in MS Word, PowerPoint and Outlook, and comfortable learning new computer programs




- can multi-task and perform well under pressure
- can maintain a positive, can‑do’ attitude at all times
- have a high level of personal responsibility and drive toward ambitious goals
- have a strong commitment to customer service
- can complete tasks and projects effectively and on time
- can exercise discretion in the dissemination of information
- are dependable, humble, have a sense of humor and a rock‑solid commitment to Green Dot’s mission and the communities we serve
- will need to pass a TB test and background check at time of offer
- Work Hours: This position requires consistent attendance during scheduled hours, as flexibility is limited by classroom or operational requirements.
- Physical Requirements: The position may require certain physical abilities, such as interacting with prospective families, traveling across Los Angeles County, walking or standing for long periods or moving through various parts of the school.
- Social Requirements: The position requires extensive interaction with students, colleagues, and members of the public.
- On-Site Presence: This role requires regular, in-person attendance to meet the needs of students, staff, and the school environment. Remote work/telecommuting is generally not an option.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to perform the job.

Compensation

The starting hourly rate range for this position is $21.50 - $23.23 based on education. In additi

📌 Office Assistant (Australia)
🏢 Green Dot Public Schools California
📍 Australia