TheFederalCourtofAustraliaisgloballyrecognisedasanexemplarofjudicialdevelopmentwithanuncompromisingcommitmenttothequalityofitsservices.TheCourthascloserelationshipswithjudgesandcourtsaroundtheworld,particularlyacrossAsiaandthePacific.Sinceitsestablishmentin1977theCourthasplayedasignificantroleintheprovisionofassistancetoover50countries.Itsstrongcollaborativelinksandunparalleledaccesstonetworksandindividualsaroundtheworldprovideinvaluableresourcesinthedeliveryofhigh-qualityprofessionaldevelopmentandcapacitybuildingsupporttopartnerjudiciariesinbothbilateralandmultilateralcontexts.

Tosupportthiswork,theCourthasadedicatedInternationalProgramUnit(IPU),whichimplementsvariousinternationalcooperationprojects,includingtheAustraliaPacificJudicialPartnership(APJP)whichworkscooperativelywith15PacificIslandcourts(PICs). TheAPJPisamulti-yearprojecttoenhancethequality,accessibility,efficiencyandeffectivenessofjudicialandcourtservicesinPICs.TheAPJPwillworkcloselywithPICpartnersonnewandemergingneedsaswellascoordinatingwithregionalstakeholdersandconductingaseriesofactivitiestoprovidetechnicalandspecialistexpertisetosupportthecapacityofcourtswithintheregion.

TheInternationalProgramsUnitareseekingaProjectAdministratortohelpimplementactivitiesundertheAustraliaPacificJudicialPartnership(APJP)project.TheProjectAdministrator-APJPwillplayakeyroleinsupportingthedeliveryofInternationalProgramsUnit(IPU)activitiesandisresponsibleforcoordinatingandimplementingarangeofprogramactivities,includingprojectadministration,planning,communication,logistics,andfinancialadministration.TheroleworkscloselywiththeProjectCoordinatorandfinanceteamandrequiresexceptionalattentiontodetailandorganisation,communicationandademonstratedunderstandingofprojectmanagementprinciples.

KeyResponsibilitiesandDuties

TheProjectAdministratorwill:

- OrganiseandimplementasuiteofIPUactivities.Thisincludesplanning,communicationcoordination,administration,bookingandtrackinginternational/domestictravelandotheractivity-basedlogistics,
- Draftandcompilebriefings,communicationsandprojectmaterials,aswellascontributingtoactivityandprogramTrack,collateandmanageallquotes,invoicesforinternal/externalsubmission/acquittalsasrequired,
- Calculatepayallocations,probonocontributionsandallocatetaskcodestoprojectactivities,
- SupporttheCourt’sfinanceteamtomanageandprocesspaymentsefficientlyandeffective,
- Obtainquotes,makepaymentsincludinginternationaltransfers,andacquitexpenses,
- Establishandmaintainanassetandgiftregister,
- Maintainaccurate,up-to-dateandaccessiblerecordsofallquotations,invoices,completedfinancialtemplatesandotherfinancialdocumentationandinformationforauditingpurposes,
- Communicateinaneffective,timelyandprofessionalmannerinternallyandacrosscultures,




- SupporttheProjectCoordinatorwiththeimplementationofIPUactivities,
- Workcollaborativelyandcollegiallywithotherteammembers,includingoverseeingvolunteers;and
- AnyothertasksrequiredtosupporttheactivitiesandprojectsoftheInternationalProgramsUnit.

KeyRelationships

JudicialandcourtofficerswithintheFederalCourt,otherAustraliancourts,andpartnercourtsinothercountries,andtheInternationalProgramsUnit.

TheProjectAdministratorwillpossessthefollowingcompetencies(knowledge,skillsandattitudes)todelivertherole:

- ProjectManagement:administerandimplementactivitieswithinagreedtimeframes,budgetandtoahighstandard.
- BudgetManagement:monitorandacquitactivityexpenditureinlinewithapprovedbudgets,client/donorfinancialpolicyandvalueformoneyconsiderations.Complywiththefinancialrequirementsassociatedwithdonor-fundedinternationaldevelopmentprojects,andFederalCourtprocurementrules.
- Communication: EstablishandmaintainstrongandcooperativeworkingrelationshipswithallPartnerCourts,teammembers,stakeholdersandtechnicaladvisers.Effectiveinterpersonal,communicationandrelationshipbuildingskillswithstakeholdersofvariousseniority,internallyandacross cultures.
- Administration,logisticalandbudgetsupport:implementtheadministration,logisticsandbudgetarrangementsforthePJIPactivitiesinlinewithproceduralguidelinesandrules.
- Reporting:supportactivityandbudgetdonorandCourtreportingrequirements.
- Professionalism: deliverallactivitieswithahighlevelofprofessionalism,integrity,collegiality,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.

FormalQualifications

Highereducationordegreeinbusinessadministrationorprojectmanagement;oratleast3years’experienceworkingwithintheinternationaldevelopmentsectorinasimilarrole.

SpecialRequirements

PotentialtravelinthePacificregion,includingremotelocationsmaybeavailabletosupporteducationandlearningopportunitiesindifferentculturalsettings.Flexibilitytoworkirregularhours,ifrequired,tomeetpeakworkdemands,particularlyduringtravel.

SelectionCriteria

- Atleast3years’experienceadministeringandimplementingcomplexdevelopmentassistanceactivitiesandprograms.
- Demonstratedexperienceineffectivelymanagingcomplextravelandotheractivitylogistics,preferablyinthePacific.
- Demonstratedexperienceinprojectbudgeting,tracking,management,acquittalsanddocumentmanagement.




- Effectivetimemanagementandcapacitytoensurethatactivityworkplansarefollowedand(oftenconcurrent)deadlinesaremetontime.
- Abilitytoworkcollaborativelyandcollegially,aswellaswithminimalsupervision.
- Proficientinusingtechnologytoperformfunctionsandmaximisereach/efficiencyofactivities,includingZoom,MicrosoftOffice(Word,ExcelandTeams).
- Highlevelofprofessionalism,integrity,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.
- Solutions-focusedcommitmenttoresolvingactivityandinterpersonalchallengesrestorativelyandexpediently.
- Skillswithgraphicdesignofforms,templates,reports,newsletters,webpageentries,aredesirable,althoughnotessential

EmploymentwiththeCourtissubjecttotheconditionsprescribedinthePublicServiceAct1999,andthefollowing:

- Australiancitizenship–thesuccessfulapplicantmustholdAustraliancitizenship.
- Securityandcharacterclearance–thesuccessfulapplicantmustsatisfyaPoliceRecordsCheckandmayalsoberequiredtocompletesecurityclearancesduringthecourseoftheiremployment.
- SuccessfulapplicantsengagedintotheAPSwillbesubjecttoaprobationperiod.

InterestedcandidateswhohavereceivedaredundancybenefitfromanAPSagencyarewelcometoapplybutnotethattheycannotbeengageduntiltheirredundancybenefitperiodhasexpired

DiversityandInclusion

TheFederalCourtofAustraliaiscommittedtosupportinganinclusiveanddiverseworkforceandwelcomesandencouragesapplicationsfromPeoplewithDisability,FirstNationspeoples,LGBTIQA+people,peoplefromCulturallyandLinguisticallyDiversebackgrounds,Matureageworkers,aswellasyoungworkersandsupportinganinter-generationalworkforceandsupportinggenderequityandfamilies.

TheFederalCourtofAustraliawillprovidereasonableadjustmentsforcandidatestoparticipateequitablyintherecruitmentprocessanddiscussworkplaceadjustmentstofulfiltheinherentrequirementsoftherole.

ArtificialIntelligence(AI)inrecruitment

CandidatesmayuseAItoolstoassistwiththeirparticipationinthisrecruitmentprocessunlessotherwiseadvised.WhereAItoolsareused,candidatesareresponsibleforensuringthatallinformationsubmittedistransparent,accurate,andgenuinelyreflectstheirownskills,capabilities,andexperience.

ContactOfficer

Formoreinformation,pleasecontacttheProjectCoordinator,InternationalProgramsviaemailatmoe.moe@fedcourt.gov.auortelephone(07)30524937.

AboriginalandTorresStraitIslanderpeople,aswellasPasifikabackgroundapplicants,arestronglyencouragedtoapply.

The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation. We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.

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📌 Project Administrator (Brisbane)
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