Divisional Coordinator (Executive Assistant)

IMMEDIATE - Divisional Coordinator (Executive Assistant) -$550/day + Super - Short term contract

- Position: Divisional Coordinator (Executive Assistant)
- Start Date: 16 November 2026
- End Date: 24 December 2026 and 29 January 2027
- Location: Hybrid
- Hours: 35 hours per week
- Rate: $550 per day + Super

Overview
Are you an experienced coordinator with a background in executive support, ministerial correspondence, briefing management, or government administration
Responsibilities

- Coordinate divisional communications, requests, and shared mailbox management.
- Manage the allocation, tracking, and processing of briefings, correspondence, and executive requests.
- Records management processes to ensure timely and accurate outcomes.
- Provide guidance and support to staff on records management and workflow systems.




- Coordinate cross-divisional input on strategic policy matters and executive priorities.
- Assist with stakeholder engagement activities and project coordination initiatives.
- Prepare, review, and quality assure briefs, reports, discussion papers, correspondence, and status updates.
- Support the Office of the Executive Director with administrative and project-related activities.

Skills

- Experience coordinating ministerial, parliamentary, executive, or departmental correspondence within government or a large complex organisation.
- Robust executive support, project coordination, or business support experience.
- Demonstrated ability to manage competing priorities and deliver quality outcomes under tight deadlines.
- Experience using workflow, records, and document management systems.

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📌 Divisional Coordinator (Executive Assistant) (Sydney)
🏢 Total Resource Solutions
📍 Sydney