Syndicate Communications | Mount Waverley, VIC | Full-time
Syndicate Communications is a national company with over 26 years in business and offices across five states. We’re looking for an organised and approachable Administration Officer / Receptionist to join our Mount Waverley office.
Reporting to the VIC State Manager and National Administration Manager, you’ll help keep the office running smoothly and provide day-to-day support to our team.
About the role
- Answering phone calls, directing enquiries and welcoming visitors.
- Organising office supplies, mail, couriers and stationery.
- Preparing uniforms, PPE kits and starter packs for employees.
- Assisting with new employee onboarding and maintaining employee records.
- Booking company travel and accommodation.
- Helping coordinate vehicle servicing, repairs and inspection records.
- Supporting the team with compliance records, safety checks and training documentation.
- Coordinating office maintenance and assisting with office events.
- Completing general administration tasks, including printing, filing, scanning and data entry.
- Maintaining good working relationships with suppliers, subcontractors and clients.
About you
- You’re reliable, well organised and comfortable helping with a variety of tasks. You enjoy working with others and can manage your time while keeping an eye on the details.
- Previous experience in reception or office administration.
- Transparent and friendly communication skills.
- Good attention to detail and accurate record keeping.
- Confidence using Microsoft Word, Excel and Outlook.
- The ability to prioritise tasks and work independently when needed.
- A willingness to learn our systems and follow office and safety procedures.
- Previous administration experience within a trades, construction or field service business would be ideal. Experience with Simpro would also be helpful, but isn’t essential.