The primary accountabilities of the Administration Officer include:

Manage and provide a variety of administrative functions and quality, confidential administrative support including diary management, organising meetings, book travel arrangements, answer general enquiries at reception and screen phone calls

Provide support to staff on administrative issues and assist with the preparation of memorandums, reports and correspondence checking for formatting and grammatical errors and amend where necessary

Perform opening and closing procedure

Maintain Human Resources functions including checking timesheets, submitting leave forms, assist with commencement paperwork for current employees and submission of documentation related to work cover claims

Provide basic training to administrative staff on office systems

Undertake procurement and financial processing duties including banking as required and manage petty cash and reconcile as directed





Register incoming and outgoing correspondence and maintain mail register

Maintain facilities and equipment, including performing stock-takes, maintenance of asset register and management of car fleet

Liaise with internal and external agencies as required

Site administration

Maintain the Agency electronic recording systems

Ensure the confidentiality and security of all files and documents and provide appropriate access to the files by relevant staff and approved external agencies

Assist with monitoring and maintaining the Integrated Offender Management System (IOMS) to ensure accurate statistics are available.

Applications to remain current for 12 months.

Job Ad Reference: QLD/706568/26

Closing Date: Thursday, 19th November 2026This work is licensed under a Creative Commons Attribution 3.0 Australia License.

📌 Administration Officer (Cairns)
🏢 Queensland Corrective Services
📍 Cairns