Business Administration & Marketing Assistant – Environmental Consultancy

Environmental Services & Education Australia (ESEA)

Location: Pyrmont, Sydney NSW

Employment: Part-time, Permanent

Join a rapidly growing environmental consultancy and help shape its future.

Environmental Services & Education Australia (ESEA) is seeking an enthusiastic, organised and proactive Business Administration & Marketing Assistant to join our small, energetic and rapidly growing team based in Pyrmont, Sydney.

This is an exciting opportunity for someone who enjoys business administration, project coordination, marketing and client engagement, and has an interest in environmental science, biodiversity and wildlife conservation.

Working closely with ESEA's environmental consultants, you will play a key role in supporting the day-to-day operations of the business, coordinating projects, managing administrative processes and helping our team deliver high-quality environmental consulting services.

Unlike joining a large, established organisation, this position offers the opportunity to become part of a young and ambitious business during a significant period of growth. You will have the chance to take ownership of your responsibilities, introduce new ideas and contribute directly to the continued development and success of ESEA.

We are looking for someone who is highly organised, confident communicating with clients, comfortable using modern business software and excited about helping a growing environmental consultancy thrive.

About ESEA

Established in 2024, Environmental Services & Education Australia (ESEA) is an independent environmental consultancy specialising in ecological assessments, biodiversity planning, environmental management and conservation.

Since its establishment, ESEA has experienced rapid growth, building strong relationships with Tier 1 and Tier 2 developers, local councils, government agencies and infrastructure providers.

Our environmental consultants work across a diverse portfolio of projects, including major residential and commercial developments, infrastructure projects, biodiversity assessments, threatened species surveys, ecological restoration and conservation initiatives.

We are a small, young and enthusiastic team that embraces modern technology, innovative thinking and efficient business processes.We are still in the early stages of our company's journey, and we want our next team member to help us build something exceptional.

At ESEA, you won't simply be another employee performing routine administrative tasks. You will become an important part of our business operations, working directly with our consultants to help shape how the company operates as it grows.

About the Role

As ESEA's Business Administration & Marketing Assistant, you will provide administrative, operational, project management and marketing support to our team of environmental consultants.

This is a varied and engaging role that combines day-to-day business administration with project coordination, client communications, financial administration and digital marketing.

You will work closely with the team to help ensure projects are delivered efficiently, staff workloads are coordinated, business processes run smoothly and our clients receive a high standard of service.

Project Management and Coordination

- Using Scoro project management software to assist with project scheduling, resource planning and administrative coordination.
- Support in monitoring project timelines, budgets, milestones and deliverables.
- Assisting with staff capacity planning, workload allocation and assignment of consultants to projects.
- Maintaining project schedules and assisting with forward planning of fieldwork, reporting deadlines and client deliverables.
- Tracking project expenditure, budgets and financial performance, and identifying potential budget or scheduling concerns.
- Monitoring project progress and following up with team members to ensure key milestones and deadlines are maintained.
- Maintaining accurate project records, contact information, project documentation and internal management systems.
- Supporting with business performance reporting, project status updates and operational planning.

Business Administration and Client Engagement
- Responding to client enquiries via email and telephone in a professional, friendly and timely manner.
- Coordinating meetings, appointments, project discussions and internal team communications.
- Assisting with invoicing, payment monitoring and following up overdue invoices through professional and courteous client communications.




- Maintaining accurate client records and supporting ongoing client relationship management.
- Assisting company management with administrative tasks, business improvement initiatives and general operational requirements.

Marketing and Business Development
- Assisting with ESEA's digital marketing activities and online business presence.
- Using Mailchimp to prepare, coordinate and distribute email marketing campaigns and client communications.
- Using Canva to develop professional marketing materials, social media graphics, company announcements and promotional content.
- Supporting LinkedIn marketing, including preparing posts, promoting company achievements, sharing project updates and building ESEA's professional network.
- Helping maintain consistent company branding and messaging across digital and printed materials.
- Assisting with website content updates, marketing initiatives and business development activities.
- Identifying opportunities to showcase ESEA's projects, expertise and achievements to prospective clients.

Fieldwork and Environmental Project Support
- Assisting environmental consultants with the preparation of fieldwork materials, survey documentation and project information packs.
- Coordinating fieldwork logistics, including scheduling, accommodation and travel arrangements where required.
- Assisting with equipment preparation, equipment registers and general fieldwork coordination.
- Supporting consultants with document management, report administration and the organisation of project records.
- Helping ensure our field teams have the information and resources required to undertake their work safely and efficiently.

About You We are seeking someone who is organised, approachable, motivated and genuinely enjoys helping a team operate effectively.

The ideal candidate will have experience in business administration, project coordination or office management, preferably within an environmental consultancy, professional services firm or similar project-based business.

Essential skills and experience:

- Previous experience in business administration, project coordination, office administration or a related role.
- Experience using Scoro or similar project management software to coordinate projects, schedules, budgets and resources.
- Strong organisational skills, with the ability to manage competing priorities and multiple projects simultaneously.
- Experience assisting with project budgeting, deadline tracking, staff scheduling or resource allocation.
- Experience using Mailchimp or comparable email marketing platforms.
- Experience using Canva to produce professional marketing and communication materials.
- Familiarity with LinkedIn for business marketing, qualified engagement and company promotion.
- Confident and professional written and verbal communication skills, including client engagement by email and telephone.
- Strong computer literacy, including Microsoft Office applications, particularly Outlook, Excel and Word.
- Excellent attention to detail, initiative and problem-solving abilities.
- A positive, collaborative attitude and willingness to support a variety of business functions.

Highly regarded skills and experience:

- Previous employment within an environmental consultancy, engineering firm, planning consultancy or other professional services business.
- Experience coordinating technical consultants, field teams or multidisciplinary project teams.
- Familiarity with consulting business operations, project profitability, staff utilisation and resource planning.
- Experience with accounting software, CRM systems and business reporting tools.
- Experience developing social media content and supporting business development campaigns.
- An understanding of environmental consulting, biodiversity assessment, ecological surveys or environmental planning.
- A qualification in Business Administration, Business Management, Marketing, Environmental Science or a related discipline.

Although this is primarily a business administration and operational support position, an interest in biodiversity, environmental science, wildlife conservation or ecological consulting would be a significant advantage. You do not need to be an ecologist,



but we would love to find someone who is genuinely interested in the work our consultants undertake and takes pride in contributing to projects that support biodiversity conservation and responsible development.

Whether you have previously worked in the environmental sector or simply have a personal passion for wildlife and the natural environment, we encourage you to apply.

Why Join ESEA?

We recognise that a rewarding career involves more than simply completing day-to-day tasks. We are committed to creating a workplace where our team members feel valued, develop professionally and enjoy coming to work.

What we offer:

Be part of a growing business

Join ESEA during its early growth phase and become an important part of developing the systems, processes and operational foundations that will support the company's future. Your contribution will have a genuine and visible impact on the business.

Work closely with company management

This position offers direct exposure to the management and operation of a growing consultancy. You will gain valuable experience in project management, financial administration, business planning, marketing and client relationship management.

A small, young and enthusiastic team

Work alongside a close-knit group of passionate environmental professionals who enjoy collaborating, sharing knowledge and supporting one another. We value individual contributions and maintain a friendly, approachable working setting.

Free swimming pool access and a focus on fitness

Our Pyrmont office offers free access to swimming pool facilities. We also support extended lunchtime periods for personal fitness, allowing staff to incorporate gym sessions, swimming and exercise into their working day.

Dedicated Friday afternoon learning periods

Professional development is an important part of ESEA's culture. We allocate time on Friday afternoons for learning, professional development, knowledge sharing and exploring new ideas. This includes opportunities to improve skills in business administration, project management, marketing, technology and environmental consulting processes.

Ongoing professional development

We actively encourage continued learning, training and professional growth. Whether you want to develop advanced project management skills, improve your marketing expertise or progress towards business operations management, we want to support your career development.

Modern systems and technology

Be part of a business that embraces digital platforms, efficient workflows, automation and innovative approaches to business management. We encourage our team members to suggest improvements and help us work smarter.

Variety, ownership and responsibility

No two days will be exactly the same. You will have the opportunity to contribute across project coordination, marketing, client communications, finance and business operations, rather than being restricted to repetitive administrative tasks.

A career with real progression

As ESEA continues to expand, there will be opportunities for this position to develop into more senior roles in business administration, project coordination, operations management or marketing and business development.

Our Culture

At ESEA, we believe that delivering excellent environmental consulting services and maintaining an enjoyable workplace should go hand in hand. We work hard, take pride in our projects and maintain high professional standards. However, we also recognise the importance of health, fitness, ongoing learning and enjoying the people you work with.

We are a young, ambitious team that values initiative, creativity, efficiency and a willingness to help one another.

We are building a company where employees are encouraged to take ownership of their responsibilities, introduce new ideas, develop their professional skills and contribute to the future direction of the business.

For the right person, this is an chance to become a valued member of ESEA's team and grow professionally alongside the company.

Apply Now

If you are an organised and enthusiastic administration professional looking for a varied and rewarding role within a rapidly growing environmental consultancy, we would love to hear from you.

Please apply through Indeed with your CV and a brief cover letter outlining your relevant administrative, project management and marketing experience, together with your interest in joining ESEA.

Learn more about ESEA at www.eseaustralia.com.

Come and help us build the next chapter of ESEA.

Pay: $27.00 – $35.00 per hour

Expected hours: 24.0 per week

Benefits

- Gym membership
- Travel reimbursement

Work Location: In person

📌 Business Administration & Marketing Assistant – Environmental Consultancy (Pyrmont)
🏢 Environmental Services u0026 Education Australia
📍 Pyrmont