Business Support Officer CEO Office

Fixed term Full Time, 1.0 FTE Proposed end date 30 June 2027

Level 4-5: $78,828 - $91,823 + 12% Superannuation

Based in Armadale

Join a team committed to supporting and representing the CEO Directorate

Join a team committed to supporting and representing the CEO Directorate. In this role, you will work collaboratively to achieve operational excellence through the delivery of good governance, civic events, and customer-focused administrative support. You will engage with teams across the organisation and external stakeholders to help ensure the City delivers productive, effective, and friendly services in accordance with established policies, procedures, protocols, and governance frameworks.

The role also supports the coordination and delivery of meetings and events, contributing to the City's statutory obligations and commitment to strong governance practices.

About the Role The successful applicant will work with others to achieve operational excellence in the delivery of good governance, civic events and customer-focused administration support to the Office of the CEO Directorate.

Key responsibilities include:

- Maintaining and updating Councillor registers, including Financial Interests, Common Seal and Attendance registers.
- Contributing to the collation and production of the Information Bulletin.
- Liaising with caterers, property officers and other service providers to support meeting and event logistics.
- Coordinating refreshments and logistics for the Councillors' Lounge.
- Supporting the coordination of meetings and workshops and preparing and distributing meeting minutes where required.
- Maintaining the Corporate Diary,



coordinating meeting room bookings and preparing the weekly Forward Engagements schedule for Councillors.
- Assisting with the delivery of civic and mayoral events, including citizenship ceremonies, Annual Civic Function, Pioneers Reunion and End-of-Year staff events.
- Liaising with event stakeholders, vendors and suppliers.
- Providing procurement, finance, records management and workplace support activities across the Directorate.
- Raising purchase orders and supporting supplier invoice processing.
- Maintaining information and resources within the Councillors' Office.
- Coordinating workplace maintenance requests, office moves and workstation requirements.

About You

What it is Like Working Here

We are a values-led organisation guided by our belief that we:

• Care

- Are Better, Together
- Learn & Grow
- Seize Today, Shape Tomorrow

Joining our team means embracing a culture where we look after ourselves and each other. We actively listen and give and receive constructive feedback. We build and strengthen resilience in ourselves, in our organisation, and in the community. We are mindful of our impacts and encouraged to make responsible and sustainable decisions.

Perks and Benefits

- Flexible work arrangements, including compressed work schedules such as a 9-day fortnight or 19-day month, and remote working where possible.
- Free membership to Armadale Fitness and Aquatic Centre, including gym, pool, sauna,



group fitness classes and wellbeing events.
- Additional superannuation matching up to 15%.
- Study Assistance to support professional development.
- Novated lease opportunities.
- Flexible leave policies and additional days off.
- Employee Assistance Program for personal and professional support.
- 17.5% Annual Leave Loading.

How to Apply

Ready to make a meaningful impact? Apply now via our Careers page. Attach your CV and a cover letter explaining why you're the perfect fit.

What We're Looking For

You'll be great in this role if you bring:

- Substantial administrative or secretarial experience.
- Proficiency in Microsoft Office and digital collaboration tools.
- Discretion and confidentiality in handling information.
- Experience coordinating events or functions.
- Knowledge of local government structures and meeting procedures would be an advantage.

Apply soon. We're reviewing applications as they come in, and the position may close earlier than expected.

Join Us in Making a Difference The City of Armadale is committed to creating a diverse workforce. We encourage applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally diverse backgrounds to apply.

We are also dedicated to upholding the highest standards of child safety. In alignment with the National Principles for Child Safe Organisations, our recruitment practices include thorough background checks, training, and ongoing education for employees and volunteers who interact with children. Our goal is to foster a safe, inclusive and supportive environment for all children and young people in our community.

📌 Business Support Officer - CEO Office (Armadale)
🏢 City Of Armadale
📍 Armadale