Office and Project Administrator

HCC Aust Pty Ltd is a commercial paving and landscaping company based in Forrestfield W.A

Seeking an organised, proactive and detail-oriented Office and Project Administrator to manage daily office operations and provide critical administrative support to our project delivery team. This hybrid role blends foundational office management with project coordination, making it an excellent opportunity for an administrative person. Strong computer literacy, including advanced skills in Microsoft Excel and Word, and exposure to cloud-based project management and accounting software (e.g., MYOB, Reckon, Smartsheet) is an advantage.

Working hours are versatile for the right person. We support a healthy work-life balance and are open to discussing a schedule (such as adjusted start/finish times or a school-hours arrangement) that suits your lifestyle.

Key Responsibilities.

Project Administration

- Set up new projects, including files, registers, documentation, and compliance records.
- Manage daily diaries, timesheets, personnel registers, and job allocations.
- Maintain project tools, Excel trackers, productivity registers, plant logs, and general document control systems.




- Administer plant and equipment records and maintenance logs.

Project Cost Control

- Assist with purchasing materials from approved suppliers.
- Assist with internal progress claims and invoice support documents.
- Maintain variations and cost tracking registers.
- Support internal QA systems and project close out documentation.

About You You will excel in this role if you:

- Are highly organised with excellent attention to detail.
- Enjoy coordinating multiple tasks in a project-focused environment.
- Have strong communication skills and can build positive relationships with suppliers.
- Are confident using Excel, or similar tools.
- Are proactive and adaptable.
- Have experience in commercial landscaping, brick paving, construction, or project administration (desirable, but not essential).

Why Join HCC?

- Supportive, down to earth team culture.
- Join a growing business with a long history in the landscaping and paving sector.
- Engaging and diverse role with exposure to multiple project areas.
- Competitive salary based on experience.

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