/n The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027./n

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/n Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices./n

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/n The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities. /n Executive Administrator /n /n

- Salary: $81,496 - $98,955 (Plus Superannuation)

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- Work Type: Ongoing position

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- Usual hours of work: Full time (flexibility may be available)

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- Usual work location: 121 Exhibition Street VIC 3000 (flexibility may be available)

/n /n The Role /n The Executive Administrator will provide high quality, executive and administrative advice and support to the Executive Director (ED), including: /n /n

- Managing complex, high-volume, and competing diary commitments, setting up meetings, and screening/responding to emails and phone calls.

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- Managing, tracking, and providing quality assurance for sensitive documents, briefings, ministerial correspondence, and board papers.

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- Organising meetings and conferences, creating agendas, taking minutes, and following up on action items with internal and external stakeholders.

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- Establishing and maintaining efficient office procedures for records management, financial information and reporting.

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- Making travel and accommodation arrangements, often liaising with other offices.

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- Acting as a primary point of contact for the executive office, dealing with ministerial offices, executives, and external stakeholders.





/n /n Main accountabilities of the Executive Administrator will include: /n /n

- Determines the work organisation of the work area Analysis and advice contributes to decision making by others.

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- Exercises professional judgement about the application of rules, or the selection of choices within guidelines.

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- Uses persuasion, advocacy, negotiation and motivation skills with clients, providers, staff, peers and managers.

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- Researches issues and prepares draft reports and briefings within a project plan or policy framework set by others.

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- Assesses client needs and delivers a range of services in complex situations.

/n /n The Team /n The position of Executive Administrator forms a part of the People and Culture Branch within the Corporate Services Group. /n People and Culture branch is a multi-disciplinary team providing trusted and professional strategic, operational and program support and advice to the department on people-related matters including talent attraction and recruitment, learning and development, diversity and inclusion, safety and wellbeing, industrial relations, payroll, organisation design and business partnering. /n About You

/n The successful candidate will ideally have the following skills and experience: /n /n

- Working Collaboratively: Builds a supportive and cooperative team environment
- Engages other teams to share information in order to understand or respond to issues
- Supports others in challenging situations. /n
- Critical Thinking and Problem Solving: Resolves issues through deep understanding/interpretation of existing guidelines. Where guidelines aren't available, analyses ideas available and takes action including in consultation with others to resolve problems.

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- Influence and Persuasion: Consistently adapts the content, style, message or tone of a presentation to suit the audience and plans how to tackle objections
- Applies own ideas by linking them to others' values, needs and goals. /n
- Communicate with Impact: Prepares and delivers logical and succinct presentations
- Uses clear and concise language
- Uses media appropriate to the audience and presents information to develop the understanding of the topic. /n
- Stakeholder Engagement: Takes steps to add value for the client or stakeholder
- Links people with other areas as appropriate
- Monitors client and stakeholder satisfaction
- Constructively deals with stakeholde r issues. /n /n Further Information /n For a confidential discussion, please contact Rachel Fist, Senior Adviser via email [email protected] /n The Department is committed to creating and maintaining a child protected organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards. /n Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description. /n Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 685, or via email at [email protected] with the position number in the subject line. /n How to Apply /n Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the Key Selection Criteria outlined in the position description. /n Applications close at 23:59pm on Sunday, 22 November 2026. /n

📌 Executive Administrator (Melbourne)
🏢 Department of Jobs, Skills, Industry and Regions
📍 Melbourne